Assists in the day-to-day coordination of Corporate Affairs department initiatives, including: community outreach, corporate social responsibility, public relations, internal and external communications, corporate image, digital media, and employee relations. Provides administrative support to the Senior Director Corporate Affairs. Key Responsibilities Administration Provide general administrative support to the team and department; such as, answering the communications phone line, checking the generic company email accounts and redirecting emails to appropriate contacts in the company, submit department and team member expenses. Coordinates, plans and organizes departmental meetings as well as other internal or external meetings, prepares files and notifications of meetings. Ensures the availability of presentation equipment and handles logistics, such as reserving meeting rooms and audiovisual equipment, etc., when necessary. Provide support for planning of the company’s annual general meeting. Follows up on donations, sponsorships and partnerships by compiling requests, writing answers and ensuring payment and visibility. Process invoices for payment, co-ordinates the activities necessary for the department’s budget monitoring and follows up with team members. Responsible for the electronic filing architecture and overseeing its maintenance. Establishes mechanisms for following up with other departments where required and takes action when necessary. Co-ordinates, produces, revises and/or finalizes the Senior Director’s documents/presentations meant for various internal or external stakeholders, including formatting documents intended for Senior Management. Co-ordinates and follows up on the Senior Directors use of time, maintains agenda, organizes: appointments, meetings, travel and prepares relevant files and documents when necessary.