Administrative Assistant, IRB is primarily responsible for handling all administrative and logistic functions for the IRB office. Under supervision and guidance, the Administrative Assistant, IRB would also be required to support with specific tasks related to the core IRB operation. The IRB is a committee established to ensure protection of rights, safety and welfare of human subjects recruited to participate in research conducted by WCM-Q. Job Responsibilities Maintains a systematic filing system for IRB related documentation according to institutional policies and relevant regulations and ensure these are up to date as required. Maintains and tracks IRB member documents as required to ensure records are up-to date. Records and maintains availability of IRB members. Maintains and tracks records of training and credentials for researchers to ensure records are up-to date. Liaises with other administrative personnel for all logistics and administrative tasks related to IRB meetings. As required, communicates and coordinates with researchers and IRB office to ensure timely submissions and scheduled deadlines. With guidance, assists in assessing administrative completeness of projects submitted for IRB review, identifies deficiencies and coordinates with the IRB office and researchers until submission is complete. With guidance, assists with tasks associated with releasing IRB decisions to researchers. Assists with responding to basic queries on using the IRB online system for submissions. Assists with administrative and logistical tasks associated with training/education activities conducted by the IRB office when required. Provides administrative support for quality improvement activities within the IRB office when required. Handles shopping carts and administrative requests for the IRB office. Gains basic understanding of the relevant Human Subject Research regulations. Maintains the electronic calendar, schedules appointments and conferences calls. Manages the office files, orders stationary and performs other tasks such as photocopying and screening, logging and prioritizing incoming telephone calls, mail and email. Performs other duties as assigned. Skills Education Bachelor's Degree Experience At least 1-2 years working in a professional office