Qatar's largest employment website since 2004

Showing 1 to 30 of 86 Entries

Operations Manager Qatar

More Details

Operations Executive for our Qatar operations with the following skill set:

Skill Set required:

• Should be able to handle general administration, accounts, PRO activities and employee coordination etc.
• Prior experience in Staffing Service / Professional Service industry would be an added advantage
• Candidate must have good oral and written communication skills

Senior administrator Qatar

More Details

Country : qatar
Description : SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR

Administrative Assistant Qatar

More Details



Samsung



Roles & Responsibilities


pstrongGeneral Characteristics Job Summarystrongbr Ensure files are stored in their correct location in numericaldate order and that team members do not remove files from the officenbsp;br bull; Provides high-level administrative support and assistance to Project site adn other Senior Executivesp pstrongRole amp; Responsibilitiesstrongp pReceives incoming communication or memosnbsp;p Performs clerical and administrative tasks including drafting letters memos invoices reportsp pUpdating the company filing structure





Desired Candidate Profile



pstrongExperiencestrongbr 39;- Minimum 5 years of experience as Administrative ExecutiveSecretary within EPC large size projectsnbsp;p pstrongJob Specific Specialtystrongbr Typing documents using our templates ensuring grammatical accuracybr bull; Distribution of incomingoutgoing hard copy correspondence including attachments filing and scanning of same in accordance with our filing structure and proceduresbr bull; Ensuring that all electronic correspondence is processed in accordance with proceduresbr bull; Maintenance of all secretarial administrative electronic files in accordance with proceduresp pstrongTechnical Skills Competenciesstrongp p39; -Able to demonstrate proficiency in using Microsoft Outlook Word and Excelbr 39; -Fluent English spoken and written



Executive assistant Qatar

More Details

Company : International Organization for Migration

Country : Qatar

Description : Position Title: Executive Assistant



Duty Station: Qatar



Classification: Ungraded

Estimated Start Date: As soon as possible





Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.



IOM is Committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.



Context:



Under the overall supervision of the Chief of Mission (CoM), the incumbent will perform the following functions as Executive Assistant to the (CoM).



Core Functions / Responsibilities:



1. Coordinate the Chief of Mission’s appointments, maintain up to date agenda, arrange for meetings within and outside the organization, receive visitors, place and screen telephone calls and answer queries with discretion.

2. Maintain protocol procedures and updated database of contacts of government officials, members of diplomatic entities, UN agencies and other partners.

3. Assist in the translation of official documents addressed to the CoM from Arabic into English and vice versa.

4. Handle the logistics of travel duties of the CoM, including Travel Authorization preparation, security clearance request, visa application, hotel reservation, daily subsistence allowance calculation, medical clearance and expense claim preparation, and make the necessary arrangements in coordination with the mission's travel unit and other relevant units.

5. Receive and manage daily incoming correspondence, mails, and all documentation addressed to CoM; read and analyse the content to determine their significance and inform the CoM accordingly.

6. Organize, coordinate and liaise with IOM Headquarters, Regional Office and partners as appropriate on the CoM’s travels (within and outside of duty station) and ensure that the CoM has all necessary documents and information for each event.

7. Prepare and edit business documents, correspondence and directives, on behalf of CoM for signature and follow-up when required.

8. Screen documents presented to CoM for signature to check the relevant signatures and supporting documents are present.

9. Take minutes of meetings. Follow-up on the implementation of the decisions of CoM and ensure all administrative requirements have been fulfilled and coordinated, as necessary.

10. Handle the logistics preparation and implementation of all workshops, seminars and receptions. Assist in the organization of other events as well as preparation of the estimated cost of each event to be included in the budget and funding requests.

11. Arrange and set up all conference calls.

12. Keep up-to-date on documents/reports/guidelines that have a bearing matters related to programme, ensuring compliance with IOM and Donor policies and procedures;

13. Perform any other related task as may be assigned.

Required Qualifications and Experience



Education



*University degree in Business Administration or related field with five years of experience in general administrative tasks.



Experience



*Experience in drafting and preparing clear and concise correspondences.



*Experience in liaising with governmental authorities, other national/international institutions, Non-Governmental Organization, donors, UN agencies, and other developmental partners and civil society actors.

*Experience with project planning and monitoring is an advantage

*Experience working in the United Nations system is an advantage.

*High level of computer literacy (MS Office Word, Excel and Outlook) in particular experience in computerized accounting systems including SAP application.



Languages



*Fluency in English and Arabic is required.

Receptionist Qatar

More Details

Country : Qatar
Description : Receptionist/ Data Entry Clerk
Job Responsibilities:
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains database by entering new and updated customer and account information.
• Prepares source data for computer entry by compiling and sorting information.
• Establishes entry priorities.
• Processes customer and account source documents by reviewing data for deficiencies.
• Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.
• Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
• Maintains data entry requirements by following data program techniques and procedures.
• Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data.
• Combines data from both systems when account information is incomplete.
• Purges files to eliminate duplication of data.
• Tests customer and account system changes and upgrades by inputting new data.
• Secures information by completing data base backups.
• Maintains operations by following policies and procedures and reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
Qualifications / Skills:
• Verbal Communication
• Listening
• Professionalism
• Customer Focus
• Handles Pressure
• Supply Management
• Organization skills
• Quick typing skills
• Attention to detail
• Computer savvy
• Confidentiality
• Thoroughness
Education and Experience, Requirements:
• University/college degree is an asset
• Familiarity with phone systems
• Data entry experience or related office experience
• Previous experience with Microsoft Office software preferred

Executive secretary Qatar

More Details

Country : Qatar
Description : Looking for Executive Secretary for a Manpower supply company with 3 years relevant experience

Job Responsibilities

1. Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

2. Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.

3. Communicates directly and on behalf of the CEO with donors, foundation staff, and others on matters related to programmatic initiatives as directed.

4. Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication.

Data Entry Operator Qatar

More Details

Data Entry Operator
A well-established IT Company is looking for large numbers of smart, talented commerce graduate with excellent communication skills for very prestigious client in Qatar.
Required Skills
• Education- Commerce background
• Experience- 3+ years
• Good typing speed with high accuracy.
• Proficient in MS Office.
• Good command on oral and written English.
• Finance or account experience will be an added advantage

Administrative asssitant Qatar

More Details

Administrative Assistant, IRB is primarily responsible for handling all administrative and logistic functions for the IRB office. Under supervision and guidance, the Administrative Assistant, IRB would also be required to support with specific tasks related to the core IRB operation.
The IRB is a committee established to ensure protection of rights, safety and welfare of human subjects recruited to participate in research conducted by WCM-Q.
Job Responsibilities
Maintains a systematic filing system for IRB related documentation according to institutional policies and relevant regulations and ensure these are up to date as required.
Maintains and tracks IRB member documents as required to ensure records are up-to date.
Records and maintains availability of IRB members.
Maintains and tracks records of training and credentials for researchers to ensure records are up-to date.
Liaises with other administrative personnel for all logistics and administrative tasks related to IRB meetings.
As required, communicates and coordinates with researchers and IRB office to ensure timely submissions and scheduled deadlines.
With guidance, assists in assessing administrative completeness of projects submitted for IRB review, identifies deficiencies and coordinates with the IRB office and researchers until submission is complete.
With guidance, assists with tasks associated with releasing IRB decisions to researchers.
Assists with responding to basic queries on using the IRB online system for submissions.
Assists with administrative and logistical tasks associated with training/education activities conducted by the IRB office when required.
Provides administrative support for quality improvement activities within the IRB office when required.
Handles shopping carts and administrative requests for the IRB office.
Gains basic understanding of the relevant Human Subject Research regulations.
Maintains the electronic calendar, schedules appointments and conferences calls. Manages the office files, orders stationary and performs other tasks such as photocopying and screening, logging and prioritizing incoming telephone calls, mail and email.
Performs other duties as assigned.
Skills

Education
Bachelor's Degree
Experience
At least 1-2 years working in a professional office

Office manager Qatar

More Details

Providence Group-------


Sales (Officer/Executive/Manager)
A leading Corporate Services company requires candidates for Sales.

Education: High School, College, University.

Experience: 1-5 years

Candidates: (M/F) candidates who are motivated, result and growth oriented, professional, presentable, with good management skills and have a desire to learn and to prove themselves are required for selling business formation, business renewal, secretarial services to B2B and B2C clients.

The candidate needs to be able to network and build clientele through various methods of sales including using online resources.

Visa status: Any candidate currently on work visa or family visa or visit/ tourist visa may apply. Women on husband visa and candidates not currently in the UAE should also apply.

Office assistant Qatar

More Details

Required Office Assistant , For Office Billing And other Paper Work
And Able to Speak in english & must have Valid U.AE Driving License
Salary : 2000 Q per month

Receptionist Qatar

More Details

Receptionist for our office

Age Should be less than 30
Minimum graduation should be there
Good command in English
Efficiency in email drafting
Managing incoming calls and directing to the concerned person
Candidate should be available to join immediately
Job Type: Full-time

Salary: 2,000.00 to 3,000.00 /month Qatari

Administrative assistant Qatar

More Details

Qatar Gas----

We are looking for a smart, presentable, friendly and hard working Admin Assistant to join the HR & Admin team for our office. The duties will include but not be limited to: - Welcome visitors by greeting them, in person or on the telephone; answering or referring enquiries. - Prepare and serve water/tea/coffee to guests and staff. - Receive, direct and relay telephone messages and fax messages. - Deliver mail, open and date stamp all general correspondence, maintain the general filing system. - Assist in planning & preparation of meetings, conferences and conference telephone calls. - Maintain an adequate inventory of office & pantry supplies. - Supervise the Pantry staff in maintenance of pantry cleanliness.

Executive assistant Qatar

More Details

Company : samrya
Country : Qatar
Description : Executive Secretary (Locally in Qatar)



Job brief:

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.



Responsibility:

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

• Attend meetings and keep minutes

• Receive and screen phone calls and redirect them when appropriate

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

• Make travel arrangements for executives

• Handle confidential documents ensuring they remain secure

• Prepare invoices or financial statements and provide assistance in bookkeeping

• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

• Maintain electronic and paper records ensuring information is organized and easily accessible

• Conduct research and prepare presentations or reports as assigned



Requirements

• Proven experience as executive secretary or similar administrative role

• Proficient in MS Office

• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

• Familiarity with basic research methods and reporting techniques

• Excellent organisational and time-management skills

• Outstanding communication and negotiation abilities

• Integrity and confidentiality

• Degree in business administration or relative field

• with at least 5 years experience with the same position

• can join immediately

• flexible and can adapt busy working environment

• Arabic Female

• Excellent in writing, reading and speaking English and Arabic

Salary will discuss during interview

Document expert Qatar

More Details

Documentum Expert for our Qatar operations with the following skill set and terms and conditions:

Skill set required:

Should have experience in Documentum Expert.

Experience in 4 Years.


Terms and conditions:

Joining time frame: 2 weeks (maximum 1 month).

Operations ssistant Qatar

More Details

Operations Assistant (Female) required immediately. Office is located within 1km from metro station,

Requirements:
• Minimum 2 years experience
• Must have knowledge of order processing, logistic coordination and sales support.
• Knowledge of Quickbooks accounting entries will be an added advantage
• Must be on father / husband’s sponsorship
• Must possess very good communication and correspondence skills in English and well versed in MS Office Word, Excel & Powerpoint

Package offered is 3,500 - 4000 per month for the right candidate.Probation period

Secretary Qatar

More Details

Company : Al Yamama Plastic Factory
Country : Qatar
Description : We are looking to hire a female for a Secretary Position
This position will also include admisinistrative tasks.
(Job roles can be discussed in details during the interview)

Job requirements:
- Nationality: Philippines
- Gender: Female
- Has N.O.C. if currently changing jobs, can get Min. of Lab. Working license if "Family" visa
- Very good command of English: Written and Spoken
- Interview will be conducted along with a written skills-questionaire
- 3 to 5 years experience minimum
- Transportation provided by company
- Package does not provide accommodation
- Salary negotiable depending on the result of the interview

Admin Assistant Qatar

More Details

Personal Assistant
Job Location : Qatar
Good salary and benefits will be offered
Job Description and Responsibilities :
Organizing meetings and managing databases
Booking transport and accommodation for the CEO
Organising company events or conferences
Dealing with correspondence, complaints and queries
Preparing letters, presentations and reports
Supervising and monitoring the work of administrative staff
Managing office budgets
Liaising with staff, suppliers and clients
Implementing and maintaining procedures/office administrative systems
Delegating tasks to junior employees
Organising induction programmes for new employees
Ensuring that health and safety policies are up to date
Using a range of software packages
Attending meetings with senior management in the absence of the CEO
Assisting the organization s by arranging interviews and so on
Prepare daily report of all updates in the company and the showroom
Maintaining diaries of CEO meeting and arranging appointments.

Receptionist Qatar

More Details

The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience” Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote...

Office assistant Qatar

More Details

New job is posted by the employer Pearl Homes Real Estate--------
Category : Property/Real Estate
Description : We are looking for indoor Office assistant with the following Typical responsibilities of the job include: 1- answering calls, taking messages and handling correspondence 2- maintaining diaries and arranging appointments 3- typing, preparing and collating reports 4- filing 5- managing databases 6- prioritising workloads 7- liaising with relevant organisations and clients 8- coordinating mail-shots and similar publicity tasks It Must be: 1- NOC Required (Not business Visa) 2- English Fluent 3- Able to work on both Apple & Windows 4- MS Office Excellent 5- Strong personality that handle deals with client 6- Filing 7- Able to work under pressure CV

Admin assistant Qatar

More Details

This position description is subject to change at any time as needed to meet the requirements of the program or company.


POSITION SUMMARY:

Must have at the time of offer and maintain a valid SECRET or Interim Secret Security Clearance. Responsible for providing a wide range of administrative support to a department / organization. Works on assignments that are moderately complex in nature. Requires problem solving and routine recommendations.


MAJOR JOB ACTIVITIES: Please list by order of priority and, if possible, provide the percentage of time spent on the activity all should equal 100%.

1. Prepare travel arrangements and travel vouchers upon completion of travel (Using Concur/Cliqbook)
2. Prepares letters, memorandums, reports and other materials from rough drafts.
3. Researches and compiles information requested by management.
4. Determines methods of collection and analysis for assigned projects.
5. Assists with administrative requirements on project/program related efforts.
6. Follows up on correspondence requiring review, approval and/or response.
7. Handles all routine inquires made by internal and external customers.
8. Makes appointments and travel reservations/arrangements and prepares expense reports.
9. Acts as an information source on organization policies and procedures.
10. Arranges meetings for management and coordinates presentations materials.
11. Attend meetings, as required, takes, prepares, and distributes minutes.
12. Point of Contact to the Training Department
13. Provide support related to purchasing requirements, including processing/expediting purchasing requisitions (PRs), purchase orders (POs), and billing invoices, as required.
14. Perform other duties and assignments as required.

Receptionists Qatar

More Details

The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience” Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote continuous improvement in practice and help to generate innovative ideas within the Reception department • Attend to clients with a high level of customer service befitting a five-star facility • Refer clients to the appropriate team member for guidance outside of your scope • Work in collaboration with all members of Ox Fitness Lab team to continually enhance the member experience • Promote sales and help the business grow, a large part of which is by providing information and upholding a manner representative to Ox Fitness Lab

Receptionist Qatar

More Details

As a Receptionist, you will be a key member of our facilities management team. You will be the face of the office for all visitors. It is a fast-paced role for an individual like yourself with great communication and organization skills. The opportunity You will be responsible for meeting and greeting both external and internal visitors to the office in addition to handling all incoming calls with courtesy and professionalism in accordance with the Reception and Switchboard Guidelines Manual. As part of your role, you will also handle all meeting room bookings and reservations efficiently and promptly. Your key responsibilities Attend to visitors in a professional manner and deal with inquiries on the phone and face to face. Supply information regarding the organization to clients and customers. Skills and attributes for success • Appropriate business attire and professional image/appearance; well groomed, neatly done hair and make-up

Admin assistant Qatar

More Details

RIVANO DESIGN
Category : Administration
Description : We are a reputed company in Qatar. Our business area in Furniture sale and also furnishing rooms villas etc as per customer choice and taste. Now, we are hiring a candidate for the post of admin-assistant. Mainly the candidate will have to work in MS Excel and MS Outlook.

Administrative officer Qatar

More Details

Dolphinqatar-----
Category : Administration
Description : Bachelor Degree or Diploma, with Minimum 5 years’ Experience in Typing Bilingual, (English & Arabic), Fluency in written and spoken English and Arabic are a must. Please send your CV to

Admin Assistant Qatar

More Details

FEMALE PRO AND ADMINISTRATIVE OFFICE WHO CAN SPEAK AND WRITE ENGLISH

Schedule staffs visa, medicals with relevant departments.
Collect all appropriate documentation necessary for visa and permits required to be processed.
Organize visas for holiday and business related travel for managers as required.
Ensure all visa, medical and labour permits are up to date and arrange timely renewal. Also, support submissions for registration for relevant departments.
Your responsibilities include providing admin and transportation support when needed.
Arrange and process workers’ documents working on site.

Data entry operator Qatar

More Details

Data Entry Operator / Data Encoder

Required skills:
- Minimum three years experience in a similar position;
- Sound knowledge in MS Office and ERP systems;
- Effective communication skills (written and verbal) with all levels in the organization;
- Fluent in oral and written English;
- Technical knowledge will be an advantage.

Conditions:
48 hours per week;
6 days per week;
Location Doha
Competitive salary and overtime pay;

Document controller Qatar

More Details

Looking for an experienced Document ControllerJob Details * File documents in physical and digital records* Create templates for future use* Retrieve files as requested by employees and clients* Manage the flow of documentation within the organizationJob Requirements * With 7 years experience in Qatar in Construction industry* Excellent knowledge in MS Office* Depth knowledge on PCM Primavera Contract Manager * Having transferable visa with NOC

Admin Officer Qatar

More Details

Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. • Directs visitors by maintaining employee and department directories; • Managing office supplies stock and placing orders; • Contact with travel agency for flight ticket, book ticket for staff, verify the payment; • Proceeding the application and payment of expense originated from HR & Administration Dept including the telephone, rental, transportation fees, fees for express company, immigration related fees and so on; • Dealing with other things relating to HR & Administration and assigned by the head of Dep.and GM.

Administrative manager Qatar

More Details

DOLPHIN QATAR------Bachelor degree in business Administration with minimum 10 years’ experience in handling all administrative issues. Fluency in written and spoken English is a must. Please send your CV

Executive assistant Qatar

More Details

Company : Al Hattab Group of Companies
Country : Qatar
Description : SECRETARY EXECUTIVE:
Job Description:
vise versaMake travel arrangements for executiveHandle confidential documents ensuring they remain secureMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assignedRequirements
Proven experience as executive secretary or similar administrative roleProficient in MS OfficeIn depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industryFamiliarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communication and negotiation abilitiesIntegrity and confidentialityDegree in business administration or relative fieldProficiency in both Arabic & English Language, Spoken & Written

Operations Manager Qatar

Operations Executive for our Qatar operations with the following skill set:

Skill Set required:

• Should be able to handle general administration, accounts, PRO activities and employee coordination etc.
• Prior experience in Staffing Service / Professional Service industry would be an added advantage
• Candidate must have good oral and written communication skills

Senior administrator Qatar

Country : qatar
Description : SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR

Administrative Assistant Qatar



Samsung



Roles & Responsibilities


pstrongGeneral Characteristics Job Summarystrongbr Ensure files are stored in their correct location in numericaldate order and that team members do not remove files from the officenbsp;br bull; Provides high-level administrative support and assistance to Project site adn other Senior Executivesp pstrongRole amp; Responsibilitiesstrongp pReceives incoming communication or memosnbsp;p Performs clerical and administrative tasks including drafting letters memos invoices reportsp pUpdating the company filing structure





Desired Candidate Profile



pstrongExperiencestrongbr 39;- Minimum 5 years of experience as Administrative ExecutiveSecretary within EPC large size projectsnbsp;p pstrongJob Specific Specialtystrongbr Typing documents using our templates ensuring grammatical accuracybr bull; Distribution of incomingoutgoing hard copy correspondence including attachments filing and scanning of same in accordance with our filing structure and proceduresbr bull; Ensuring that all electronic correspondence is processed in accordance with proceduresbr bull; Maintenance of all secretarial administrative electronic files in accordance with proceduresp pstrongTechnical Skills Competenciesstrongp p39; -Able to demonstrate proficiency in using Microsoft Outlook Word and Excelbr 39; -Fluent English spoken and written



Executive assistant Qatar

Company : International Organization for Migration

Country : Qatar

Description : Position Title: Executive Assistant



Duty Station: Qatar



Classification: Ungraded

Estimated Start Date: As soon as possible





Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.



IOM is Committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.



Context:



Under the overall supervision of the Chief of Mission (CoM), the incumbent will perform the following functions as Executive Assistant to the (CoM).



Core Functions / Responsibilities:



1. Coordinate the Chief of Mission’s appointments, maintain up to date agenda, arrange for meetings within and outside the organization, receive visitors, place and screen telephone calls and answer queries with discretion.

2. Maintain protocol procedures and updated database of contacts of government officials, members of diplomatic entities, UN agencies and other partners.

3. Assist in the translation of official documents addressed to the CoM from Arabic into English and vice versa.

4. Handle the logistics of travel duties of the CoM, including Travel Authorization preparation, security clearance request, visa application, hotel reservation, daily subsistence allowance calculation, medical clearance and expense claim preparation, and make the necessary arrangements in coordination with the mission's travel unit and other relevant units.

5. Receive and manage daily incoming correspondence, mails, and all documentation addressed to CoM; read and analyse the content to determine their significance and inform the CoM accordingly.

6. Organize, coordinate and liaise with IOM Headquarters, Regional Office and partners as appropriate on the CoM’s travels (within and outside of duty station) and ensure that the CoM has all necessary documents and information for each event.

7. Prepare and edit business documents, correspondence and directives, on behalf of CoM for signature and follow-up when required.

8. Screen documents presented to CoM for signature to check the relevant signatures and supporting documents are present.

9. Take minutes of meetings. Follow-up on the implementation of the decisions of CoM and ensure all administrative requirements have been fulfilled and coordinated, as necessary.

10. Handle the logistics preparation and implementation of all workshops, seminars and receptions. Assist in the organization of other events as well as preparation of the estimated cost of each event to be included in the budget and funding requests.

11. Arrange and set up all conference calls.

12. Keep up-to-date on documents/reports/guidelines that have a bearing matters related to programme, ensuring compliance with IOM and Donor policies and procedures;

13. Perform any other related task as may be assigned.

Required Qualifications and Experience



Education



*University degree in Business Administration or related field with five years of experience in general administrative tasks.



Experience



*Experience in drafting and preparing clear and concise correspondences.



*Experience in liaising with governmental authorities, other national/international institutions, Non-Governmental Organization, donors, UN agencies, and other developmental partners and civil society actors.

*Experience with project planning and monitoring is an advantage

*Experience working in the United Nations system is an advantage.

*High level of computer literacy (MS Office Word, Excel and Outlook) in particular experience in computerized accounting systems including SAP application.



Languages



*Fluency in English and Arabic is required.

Receptionist Qatar

Country : Qatar
Description : Receptionist/ Data Entry Clerk
Job Responsibilities:
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains database by entering new and updated customer and account information.
• Prepares source data for computer entry by compiling and sorting information.
• Establishes entry priorities.
• Processes customer and account source documents by reviewing data for deficiencies.
• Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.
• Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
• Maintains data entry requirements by following data program techniques and procedures.
• Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data.
• Combines data from both systems when account information is incomplete.
• Purges files to eliminate duplication of data.
• Tests customer and account system changes and upgrades by inputting new data.
• Secures information by completing data base backups.
• Maintains operations by following policies and procedures and reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
Qualifications / Skills:
• Verbal Communication
• Listening
• Professionalism
• Customer Focus
• Handles Pressure
• Supply Management
• Organization skills
• Quick typing skills
• Attention to detail
• Computer savvy
• Confidentiality
• Thoroughness
Education and Experience, Requirements:
• University/college degree is an asset
• Familiarity with phone systems
• Data entry experience or related office experience
• Previous experience with Microsoft Office software preferred

Executive secretary Qatar

Country : Qatar
Description : Looking for Executive Secretary for a Manpower supply company with 3 years relevant experience

Job Responsibilities

1. Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

2. Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.

3. Communicates directly and on behalf of the CEO with donors, foundation staff, and others on matters related to programmatic initiatives as directed.

4. Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication.

Data Entry Operator Qatar

Data Entry Operator
A well-established IT Company is looking for large numbers of smart, talented commerce graduate with excellent communication skills for very prestigious client in Qatar.
Required Skills
• Education- Commerce background
• Experience- 3+ years
• Good typing speed with high accuracy.
• Proficient in MS Office.
• Good command on oral and written English.
• Finance or account experience will be an added advantage

Administrative asssitant Qatar

Administrative Assistant, IRB is primarily responsible for handling all administrative and logistic functions for the IRB office. Under supervision and guidance, the Administrative Assistant, IRB would also be required to support with specific tasks related to the core IRB operation.
The IRB is a committee established to ensure protection of rights, safety and welfare of human subjects recruited to participate in research conducted by WCM-Q.
Job Responsibilities
Maintains a systematic filing system for IRB related documentation according to institutional policies and relevant regulations and ensure these are up to date as required.
Maintains and tracks IRB member documents as required to ensure records are up-to date.
Records and maintains availability of IRB members.
Maintains and tracks records of training and credentials for researchers to ensure records are up-to date.
Liaises with other administrative personnel for all logistics and administrative tasks related to IRB meetings.
As required, communicates and coordinates with researchers and IRB office to ensure timely submissions and scheduled deadlines.
With guidance, assists in assessing administrative completeness of projects submitted for IRB review, identifies deficiencies and coordinates with the IRB office and researchers until submission is complete.
With guidance, assists with tasks associated with releasing IRB decisions to researchers.
Assists with responding to basic queries on using the IRB online system for submissions.
Assists with administrative and logistical tasks associated with training/education activities conducted by the IRB office when required.
Provides administrative support for quality improvement activities within the IRB office when required.
Handles shopping carts and administrative requests for the IRB office.
Gains basic understanding of the relevant Human Subject Research regulations.
Maintains the electronic calendar, schedules appointments and conferences calls. Manages the office files, orders stationary and performs other tasks such as photocopying and screening, logging and prioritizing incoming telephone calls, mail and email.
Performs other duties as assigned.
Skills

Education
Bachelor's Degree
Experience
At least 1-2 years working in a professional office

Office manager Qatar

Providence Group-------


Sales (Officer/Executive/Manager)
A leading Corporate Services company requires candidates for Sales.

Education: High School, College, University.

Experience: 1-5 years

Candidates: (M/F) candidates who are motivated, result and growth oriented, professional, presentable, with good management skills and have a desire to learn and to prove themselves are required for selling business formation, business renewal, secretarial services to B2B and B2C clients.

The candidate needs to be able to network and build clientele through various methods of sales including using online resources.

Visa status: Any candidate currently on work visa or family visa or visit/ tourist visa may apply. Women on husband visa and candidates not currently in the UAE should also apply.

Office assistant Qatar

Required Office Assistant , For Office Billing And other Paper Work
And Able to Speak in english & must have Valid U.AE Driving License
Salary : 2000 Q per month

Receptionist Qatar

Receptionist for our office

Age Should be less than 30
Minimum graduation should be there
Good command in English
Efficiency in email drafting
Managing incoming calls and directing to the concerned person
Candidate should be available to join immediately
Job Type: Full-time

Salary: 2,000.00 to 3,000.00 /month Qatari

Administrative assistant Qatar

Qatar Gas----

We are looking for a smart, presentable, friendly and hard working Admin Assistant to join the HR & Admin team for our office. The duties will include but not be limited to: - Welcome visitors by greeting them, in person or on the telephone; answering or referring enquiries. - Prepare and serve water/tea/coffee to guests and staff. - Receive, direct and relay telephone messages and fax messages. - Deliver mail, open and date stamp all general correspondence, maintain the general filing system. - Assist in planning & preparation of meetings, conferences and conference telephone calls. - Maintain an adequate inventory of office & pantry supplies. - Supervise the Pantry staff in maintenance of pantry cleanliness.

Executive assistant Qatar

Company : samrya
Country : Qatar
Description : Executive Secretary (Locally in Qatar)



Job brief:

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.



Responsibility:

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

• Attend meetings and keep minutes

• Receive and screen phone calls and redirect them when appropriate

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

• Make travel arrangements for executives

• Handle confidential documents ensuring they remain secure

• Prepare invoices or financial statements and provide assistance in bookkeeping

• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

• Maintain electronic and paper records ensuring information is organized and easily accessible

• Conduct research and prepare presentations or reports as assigned



Requirements

• Proven experience as executive secretary or similar administrative role

• Proficient in MS Office

• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

• Familiarity with basic research methods and reporting techniques

• Excellent organisational and time-management skills

• Outstanding communication and negotiation abilities

• Integrity and confidentiality

• Degree in business administration or relative field

• with at least 5 years experience with the same position

• can join immediately

• flexible and can adapt busy working environment

• Arabic Female

• Excellent in writing, reading and speaking English and Arabic

Salary will discuss during interview

Document expert Qatar

Documentum Expert for our Qatar operations with the following skill set and terms and conditions:

Skill set required:

Should have experience in Documentum Expert.

Experience in 4 Years.


Terms and conditions:

Joining time frame: 2 weeks (maximum 1 month).

Operations ssistant Qatar

Operations Assistant (Female) required immediately. Office is located within 1km from metro station,

Requirements:
• Minimum 2 years experience
• Must have knowledge of order processing, logistic coordination and sales support.
• Knowledge of Quickbooks accounting entries will be an added advantage
• Must be on father / husband’s sponsorship
• Must possess very good communication and correspondence skills in English and well versed in MS Office Word, Excel & Powerpoint

Package offered is 3,500 - 4000 per month for the right candidate.Probation period

Secretary Qatar

Company : Al Yamama Plastic Factory
Country : Qatar
Description : We are looking to hire a female for a Secretary Position
This position will also include admisinistrative tasks.
(Job roles can be discussed in details during the interview)

Job requirements:
- Nationality: Philippines
- Gender: Female
- Has N.O.C. if currently changing jobs, can get Min. of Lab. Working license if "Family" visa
- Very good command of English: Written and Spoken
- Interview will be conducted along with a written skills-questionaire
- 3 to 5 years experience minimum
- Transportation provided by company
- Package does not provide accommodation
- Salary negotiable depending on the result of the interview

Admin Assistant Qatar

Personal Assistant
Job Location : Qatar
Good salary and benefits will be offered
Job Description and Responsibilities :
Organizing meetings and managing databases
Booking transport and accommodation for the CEO
Organising company events or conferences
Dealing with correspondence, complaints and queries
Preparing letters, presentations and reports
Supervising and monitoring the work of administrative staff
Managing office budgets
Liaising with staff, suppliers and clients
Implementing and maintaining procedures/office administrative systems
Delegating tasks to junior employees
Organising induction programmes for new employees
Ensuring that health and safety policies are up to date
Using a range of software packages
Attending meetings with senior management in the absence of the CEO
Assisting the organization s by arranging interviews and so on
Prepare daily report of all updates in the company and the showroom
Maintaining diaries of CEO meeting and arranging appointments.

Receptionist Qatar

The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience” Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote...

Office assistant Qatar

New job is posted by the employer Pearl Homes Real Estate--------
Category : Property/Real Estate
Description : We are looking for indoor Office assistant with the following Typical responsibilities of the job include: 1- answering calls, taking messages and handling correspondence 2- maintaining diaries and arranging appointments 3- typing, preparing and collating reports 4- filing 5- managing databases 6- prioritising workloads 7- liaising with relevant organisations and clients 8- coordinating mail-shots and similar publicity tasks It Must be: 1- NOC Required (Not business Visa) 2- English Fluent 3- Able to work on both Apple & Windows 4- MS Office Excellent 5- Strong personality that handle deals with client 6- Filing 7- Able to work under pressure CV

Admin assistant Qatar

This position description is subject to change at any time as needed to meet the requirements of the program or company.


POSITION SUMMARY:

Must have at the time of offer and maintain a valid SECRET or Interim Secret Security Clearance. Responsible for providing a wide range of administrative support to a department / organization. Works on assignments that are moderately complex in nature. Requires problem solving and routine recommendations.


MAJOR JOB ACTIVITIES: Please list by order of priority and, if possible, provide the percentage of time spent on the activity all should equal 100%.

1. Prepare travel arrangements and travel vouchers upon completion of travel (Using Concur/Cliqbook)
2. Prepares letters, memorandums, reports and other materials from rough drafts.
3. Researches and compiles information requested by management.
4. Determines methods of collection and analysis for assigned projects.
5. Assists with administrative requirements on project/program related efforts.
6. Follows up on correspondence requiring review, approval and/or response.
7. Handles all routine inquires made by internal and external customers.
8. Makes appointments and travel reservations/arrangements and prepares expense reports.
9. Acts as an information source on organization policies and procedures.
10. Arranges meetings for management and coordinates presentations materials.
11. Attend meetings, as required, takes, prepares, and distributes minutes.
12. Point of Contact to the Training Department
13. Provide support related to purchasing requirements, including processing/expediting purchasing requisitions (PRs), purchase orders (POs), and billing invoices, as required.
14. Perform other duties and assignments as required.

Receptionists Qatar

The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience” Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote continuous improvement in practice and help to generate innovative ideas within the Reception department • Attend to clients with a high level of customer service befitting a five-star facility • Refer clients to the appropriate team member for guidance outside of your scope • Work in collaboration with all members of Ox Fitness Lab team to continually enhance the member experience • Promote sales and help the business grow, a large part of which is by providing information and upholding a manner representative to Ox Fitness Lab

Receptionist Qatar

As a Receptionist, you will be a key member of our facilities management team. You will be the face of the office for all visitors. It is a fast-paced role for an individual like yourself with great communication and organization skills. The opportunity You will be responsible for meeting and greeting both external and internal visitors to the office in addition to handling all incoming calls with courtesy and professionalism in accordance with the Reception and Switchboard Guidelines Manual. As part of your role, you will also handle all meeting room bookings and reservations efficiently and promptly. Your key responsibilities Attend to visitors in a professional manner and deal with inquiries on the phone and face to face. Supply information regarding the organization to clients and customers. Skills and attributes for success • Appropriate business attire and professional image/appearance; well groomed, neatly done hair and make-up

Admin assistant Qatar

RIVANO DESIGN
Category : Administration
Description : We are a reputed company in Qatar. Our business area in Furniture sale and also furnishing rooms villas etc as per customer choice and taste. Now, we are hiring a candidate for the post of admin-assistant. Mainly the candidate will have to work in MS Excel and MS Outlook.

Administrative officer Qatar

Dolphinqatar-----
Category : Administration
Description : Bachelor Degree or Diploma, with Minimum 5 years’ Experience in Typing Bilingual, (English & Arabic), Fluency in written and spoken English and Arabic are a must. Please send your CV to

Admin Assistant Qatar

FEMALE PRO AND ADMINISTRATIVE OFFICE WHO CAN SPEAK AND WRITE ENGLISH

Schedule staffs visa, medicals with relevant departments.
Collect all appropriate documentation necessary for visa and permits required to be processed.
Organize visas for holiday and business related travel for managers as required.
Ensure all visa, medical and labour permits are up to date and arrange timely renewal. Also, support submissions for registration for relevant departments.
Your responsibilities include providing admin and transportation support when needed.
Arrange and process workers’ documents working on site.

Data entry operator Qatar

Data Entry Operator / Data Encoder

Required skills:
- Minimum three years experience in a similar position;
- Sound knowledge in MS Office and ERP systems;
- Effective communication skills (written and verbal) with all levels in the organization;
- Fluent in oral and written English;
- Technical knowledge will be an advantage.

Conditions:
48 hours per week;
6 days per week;
Location Doha
Competitive salary and overtime pay;

Document controller Qatar

Looking for an experienced Document ControllerJob Details * File documents in physical and digital records* Create templates for future use* Retrieve files as requested by employees and clients* Manage the flow of documentation within the organizationJob Requirements * With 7 years experience in Qatar in Construction industry* Excellent knowledge in MS Office* Depth knowledge on PCM Primavera Contract Manager * Having transferable visa with NOC

Admin Officer Qatar

Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. • Directs visitors by maintaining employee and department directories; • Managing office supplies stock and placing orders; • Contact with travel agency for flight ticket, book ticket for staff, verify the payment; • Proceeding the application and payment of expense originated from HR & Administration Dept including the telephone, rental, transportation fees, fees for express company, immigration related fees and so on; • Dealing with other things relating to HR & Administration and assigned by the head of Dep.and GM.

Administrative manager Qatar

DOLPHIN QATAR------Bachelor degree in business Administration with minimum 10 years’ experience in handling all administrative issues. Fluency in written and spoken English is a must. Please send your CV

Executive assistant Qatar

Company : Al Hattab Group of Companies
Country : Qatar
Description : SECRETARY EXECUTIVE:
Job Description:
vise versaMake travel arrangements for executiveHandle confidential documents ensuring they remain secureMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assignedRequirements
Proven experience as executive secretary or similar administrative roleProficient in MS OfficeIn depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industryFamiliarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communication and negotiation abilitiesIntegrity and confidentialityDegree in business administration or relative fieldProficiency in both Arabic & English Language, Spoken & Written