Responsibilities: - Answer and direct phone calls - Organize and schedule meetings and appointments - Produce and distribute correspondence memos, letters, faxes and forms - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Order office supplies - Book travel arrangements - Provide general support to visitors - Generate reports - Excellent in Excel, PPT, Word understanding - Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and verifying receipt of supplies - Carry out administrative duties such as filing, typing, copying, binding, scanning etc. - Organize travel arrangements - Maintain computer and manual filing systems - Take accurate minutes of meetings - when needed - Develop and update administrative systems to make them more efficient - Receive, sort and distribute the mail - Coordinate repairs to office equipment - Greet and assist visitors to the office - Photocopy and print out documents on behalf of other colleagues Requirements Qualification and Requirements: - Excellent spoken, written English (plus point if knows Arabic but not a requirement) - 2-3 Years experience as Secretary or Business Administrator - Very good Microsoft programs understanding - Excel, Word, Powerpoint, Outlook and any others - Able to work in Qatar as per the local regulations.