Job Description
Ali Bin Ali
The role individually contributes to achieving the department's short term and mid-term goals by creating and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication. In addition, this role will provide a high levels of administrative support to the vice president/General Counsel (VP/GC) and supervising all administrative staff within the legal department.
Key Responsibilities:
- Manage calendar pertaining to the VP/GC's relevant appointments, deadlines and other schedules to ensure up to date changes on regular basis.
- Provide general support to legal office visitors.
- Participate in meetings and takes minutes of meeting and ensure the key points are properly captures and communicated to the concerned parties.
- Draft correspondences and other documents required by the VP/GC and legal counsels.
- Interacts with external customers for document transmittal, follow up and coordination.
- Managing office expenditure and budgets.
- The point of contact for all legal inquiries and requests.
- Address all employees' queries regarding legal office management.
- Follow up with the concerned legal counsel on the new updates of government regulations and laws. Ensure the full compliance of the legal accordingly.
- Maintain and ensure that all legal information/records/cases/projects are maintained and tracked at all times.
- Support the legal counsels in interacting with clients.
- Carries out legal researches and investigations in support to the legal counsels.
- Provide legal update to all departments and divisions.
- Organize the office layout and manage the supply of stationery and equipment
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Follow up and manage the relationship with local and international law firms and other service providers.
- Act as project coordinator for all projects (locally & internationally).
- Participate in monitoring and coordinate the legal compliance activities and follow up on the implementation of the legal compliance and group governance policies and report any discrepancies to the VP/GC.
- Managing the administrative team in the legal department and organization the office operations and procedures.
- Liaise with the HR on development and the legal administrative team and keep them updates with recent skill set.
- Managing and implementing all administrative systems (e.g. Archiving system, legal shared folder, Tracking log file)
- Identifies needs and improve opportunities and provide recommendation to the legal counsels to ensure proper data management system of the contracts.
- Gather and analyzes data from multiple sources to provide insights and proper information to legal counsels on the various contracts and documents that should be looked at in conjunction.
- Other duties may be deemed necessary and required by the VP/GC.
Skills
- Bachelor's Degree in Law, Business, Sociology, HR, Political Science.
