Qatar's largest employment website since 2004

• Posted on 06-12-2022

Country : Qatar
Description : Frontdesk Receptionist

Job Description / Role:
The Position will be responsible for the following:
• Greeting clients and provide excellent customer service
• Booking clients Appointments using a software
• Collect Payment from customers for purchasing services & products.
• Learn about the services we offer.
Requirements:
• Must have years of experience in customer service.
• We are only looking for the best and you must be a top performer and you will be tested.
• Must be Fluent in English with excellent speaking and writing skills.
• Must be friendly, cheerful and give a service with a smile.
• Must be organized & efficient
• Must be able to multi task
Pay Package:
QR3500 + Free Transportation

• Posted on 06-12-2022

Country : Qatar
Description : Urgent Hiring!

Female Sales Coordinator cum Secretary

*Should have previously work as an admin / secretary.
* Can PROPERLY draft business correspondence without supervision from the Managers.
* Should be very fluent in English and able to communicate well with Clients through e-mails / calls.
* With pleasing personality.

Notes:
* Salary minimum 3.5k-4.5k if she will be a very competent candidate.

* office location : barwa commercial avenue

* CVs that we received who do not possess the above requirement will surely be ignored.

Send your CVs at mepjobhunt@gmail.com

Send your CVs at mepjobhunt@gmail.com

REPORTS TO: Managing Director / Any other nominated personnel

"GENERAL RESPONSIBILITIES:

"1) Aware of the Integrated Management System.
2) Understand the importance of conformance to the QHSE Policy and procedures and to the requirements of Integrated management system.
3) Aware of the Customer Requirements (where relevant)
4) Potential or actual Consequences of their work activities and deviation from specified Operating Procedures.
5) Current Objectives and Targets in this area and what is the current status."

"RESPONSIBILITIES:
SPECIFIC:
" "1) Coordinating the sales team by managing schedules, filing important documents and ‎communicating relevant information.‎
2) Ensuring the adequacy of sales-related tracking Logs for inquires, quotation and ‎Purchase orders
3) Responding to complaints from customers and give after-sales support when ‎requested
4) Monitor the team’s progress, identify shortcomings and propose improvements.‎
5) Liaise with management on business forecasts based on leads information.‎
6)Research, select and maintain tender portals‎
7)Assist in the preparation and organizing of promotional material or events
8 Maintain organized sales records and report month-end goal setting to the senior ‎management team
9) Support senior management by completing orders and keeping customers informed of ‎delays and delivery dates‎
10) Attend essential sales training meetings and develop an understanding of all the ‎company's services and products
11) Contribute to overall customer satisfaction by promptly answering emails and handling ‎orders by phone
12) To work in accordance with the requirements of Company's Health and Safety Policy, and ‎‎carry out other duties as may be required from time to time"

• Posted on 07-12-2022

Kings College



Country : Qatar

Description : A global Education Company is hiring a well-organised bookkeeper/Executive Assistant to support the CEO. The ideal candidate will have solid bookkeeping experience and exposure to Quick Books would be useful. When not involved with accounting the applicant would be expected to take on Executive PA responsibilities for the CEO and other senior management. Part time and flexible working are possible for the right candidate. The successful candidate will have the following:



• Bookkeeping experience

• Excellent It skills, particularly with MS Office

• Good communication skills

• Well organized

• Able to think and work independently

• Good English language skills

• Arabic language skills (not essential)

• Posted on 07-12-2022

Company : Boom General Contractors
Country : Qatar
Description : 1. Answer telephone calls for the purpose of transferring calls, responding to inquiries and/or taking messages.
2. Greets individuals entering the office (e.g. visitors, clients, staff, etc.) for the purpose of responding to inquiries; and/or directing individuals to the appropriate department.
3. Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
4. Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
5. Keeping the reception area tidy.

6. Assist the General Manager.

Requirements:

1. Female candidates only.

2. Native English Speaker only.

3. At least 2 years of experience in the same field.

4. Available immediately.

• Posted on 07-12-2022

AL MANA------

Objectives:
• The incumbent is responsible for screening incoming calls to the offices and forwarding to the relevant Departments. He/She will also manage meeting rooms and booking and any other special requests of management.

Main responsibilities:
• Work with relevant Departments to assist in attaining corporate rates and discounts for company employees as and when required
• Aid in reduction of costs within the office, through maintaining, and when possible, reducing costs related to generic office supplies
• Welcome visitors by greeting them in person or via telephone answering in a professional manner and referring queries to the relevant Department when required
• Maintain safe and clean reception area complying with any procedures, rules and regulations put in place to create positive visual aesthetics for visitors
• Maintain continuity among work teams by documentation and communication of actions, needs and any irregularities
• Transmit information or documents to customers using computer, mail or fax systems when required on behalf of department managers
• File and maintain records for business continuity purposes as well as added security
• Ensure all Company resources such as meeting rooms have relevant reservation bookings to ensure effective tracking of usage
• Provide information about establishment such as location of departments or offices, employees within the organization, as well as services provided to customers or external stakeholders
• Collect, sort, distribute or prepare mail or courier deliveries for relevant departments signing for or on behalf of managers in their absence

• Posted on 07-12-2022

Dolphin Qatar------

SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR

• Posted on 06-12-2022

Company : TripleTwo


Title : DATA ENTRY OPERATOR (DAILY/WEEKLY/MONTHLY

Responsibilities

Insert customer and account data by inputting text based and numerical information from source documents within time limits
Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
Review data for deficiencies or errors, correct any incompatibilities if possible and check output
Research and obtain further information for incomplete documents
Apply data program techniques and procedures
Generate reports, store completed work in designated locations and perform backup operations
Scan documents and print files, when needed
Keep information confidential
Respond to queries for information and access relevant files
Comply with data integrity and security policies
Ensure proper use of office equipment and address any malfunctions


Requirements

Proven data entry work experience, as a Data entry operator or Office clerk
Experience with MS Office and data programs
Familiarity with administrative duties
Experience using office equipment, like fax machine and scanner
Typing speed and accuracy
Excellent knowledge of correct spelling, grammar and punctuation
Attention to detail
Confidentiality
Organization skills, with an ability to stay focused on assigned tasks
High school diploma; additional computer training or certification will be an asset

• Posted on 06-12-2022

VAM Systems WLL is currently looking for Secretary for our Qatar operations with the following skill set and terms and conditions:

Experience/Knowledge

Candidates should be bilingual with excellent English
Prior experience in banking domain will be an added advantage

Terms and conditions:

Joining time frame: 1 month

The selected candidates shall join VAM Systems WLL - Qatar and shall be deputed to one of the leading Banks in Qatar.

• Posted on 06-12-2022

We are Looking for an experienced Office Administrator in Qatar.

Job Details:

Manages and order supplies for the yard within budget guidelines.
Carries out special projects and assignments as requested or assigned by manager including participating in special events, sales, etc.
Execute and maintain Payroll, Time Record Logs and Personnel Files.
Recognize and Maintain Confidential information of company and its employees, client companies and candidates. {{STRONG}}Job Requirements:{{ESTRONG}}
Good communication Skills.
Only Female can apply.
Minimum one year experience is required.
Degree/Diploma Holder.

• Posted on 06-12-2022

• Managing various aspects of program administration from start to finish including but not limited to registration and attendance records, Intranet accounts, distribution of textbooks and course materials. Preparation and production of training materials sent by Professors.
• Being available in class throughout assigned programs to deal promptly with any problems, e.g. technical issues.
• Ordering of case studies, textbooks and course materials.
• Coordination of program delivery and organization of special events including venue setup and readiness.
• Interface with suppliers Program quality monitoring and evaluation including collection, analysis and reporting of feedback.
• Working closely with other team members to provide administrative and logistics support as required. Comply with any and all reasonable requests.
• Manage communications through media relations, social media etc.
• Help build positive relations within the team and external parties
• Schedule and organize meetings/events and maintain agenda
• Ensure technology is used correctly for all operations (video conferencing, presentations etc.)
• Prepare paperwork and order material

• Posted on 07-12-2022

Country : Qatar
Description : Looking for Executive Secretary for a Manpower supply company with 3 years relevant experience

Job Responsibilities

1. Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

2. Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.

3. Communicates directly and on behalf of the CEO with donors, foundation staff, and others on matters related to programmatic initiatives as directed.

4. Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication.

• Posted on 07-12-2022

Qatar Airways----

We offer competitive compensation and benefit packages.

About the role::
To man the functions of both, the Flight Crew Briefing Office of Flight Dispatch providing interface with pilots; and the dispatch back-office, facilitating logistics of pre-flight documents, post-flight documents and the Briefing office resources.

Operational

Maintain broad knowledge of Flight Dispatch functions including elements for regulatory compliance and company policies.
Have a good understanding of the various functions of Flight Operations and the synergies between them.
Maintain a thorough understanding of the Flight Briefing packages generated by Flight Dispatch and assist Deck crew with pre-flight documentation in a timely manner.
Employ the principles of CRM and situational awareness which forms a tenet for Flight Safety and Ontime performance (OTP).
Address flight crew queries professionally and assist appropriately in adherence to published procedures and instructions.
Comprehend the Deck crew queries with regard to weather and NOTAMs (NOtices To AirMen) accurately, and resolve the issues to the best of his/her abilities and if unable, channel it to Flight Dispatchers immediately.

• Posted on 06-12-2022

Documentum Expert for our Qatar operations with the following skill set and terms and conditions:

Skill set required:

Should have experience in Documentum Expert.

Experience in 4 Years.


Terms and conditions:

Joining time frame: 2 weeks (maximum 1 month).

• Posted on 07-12-2022

Looking for an experienced Document ControllerJob Details * File documents in physical and digital records* Create templates for future use* Retrieve files as requested by employees and clients* Manage the flow of documentation within the organizationJob Requirements * With 7 years experience in Qatar in Construction industry* Excellent knowledge in MS Office* Depth knowledge on PCM Primavera Contract Manager * Having transferable visa with NOC

• Posted on 07-12-2022

Administration
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 5 years’ experience and above
Update company staff directory

Order office supplies for all locations

Answer phone calls to assist with any inquiries. E.g. wolf connect, showing confirmations etc.

Assist branches and head office with troubleshooting any operational issues and coordinate with trades for repairs or installation.

Assist Branch Administrator’s troubleshoot issues with Wolf Connect

Work with suppliers in negotiating appropriate prices for office supplies

Send out corporate communications via Constant Contact to all agents and/or staff and add to wolf connect if needed

• Posted on 08-02-2024

• Posted on 07-12-2022

Operations Assistant (Female) required immediately. Office is located within 1km from metro station,

Requirements:
• Minimum 2 years experience
• Must have knowledge of order processing, logistic coordination and sales support.
• Knowledge of Quickbooks accounting entries will be an added advantage
• Must be on father / husband’s sponsorship
• Must possess very good communication and correspondence skills in English and well versed in MS Office Word, Excel & Powerpoint

Package offered is 3,500 - 4000 per month for the right candidate.Probation period

• Posted on 06-12-2022

Country : qatar
Description : SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR

• Posted on 06-12-2022

QPM-------

Under minimal supervision, performs a variety of document control, administrative, and/or clerical functions for the Office Manager.
- Contributes and adheres to company and department policies and objectives.
- Ensures that all administrative tasks for the Building are completed and up to date as per Line manager requests.
- Receives operational supervision from responsible supervisor.
- May provide operational guidance to clerical employees in assigned area of responsibility.
- Processes one or more document types through all or a variety of procedural steps in accordance with defined procedures and guidelines.
- Performs data entry using standard document management programs to register documents, and produce logs, transmittals, and other reports.
- Establishes and maintains a filing system and record copies of project or departmental documents, such as development applications submitted by applicants and investors, procurement and supplier documents, manuals and procedures, communications, or any other specific materials for the one stop shop.
- Assembles information, such as status reports, for supervisor and other department or project personnel as requested.
- Performs administrative duties for a supervisor or department head to aid in the various phases of daily activities, such as composing routine correspondence, gathering data for special studies or investigations, and coordinating activities.
- Assists in developing, establishing, and implementing administrative and clerical procedures for the flow of correspondence, including distribution of incoming and outgoing documents.
- May process time and/or expense records, assisting with system administration.
- Schedules meetings and coordinates requests for meeting room equipment, (projectors and audio/video devices).

• Posted on 07-12-2022

Qatar Airways-------


In this role, your responsibilities will be as stated below :
Providing administration support for the smooth functioning on a daily basis, for the team.
Handling of confidential and sensitive issues involving continual inter-departmental relations.
Represents the team through correspondence, telephone and personal contact.
Document Controlling and data entry
Perform advanced, diversified, and confidential administrative and secretarial support.
Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
Perform administrative tasks based on set procedures, establish and maintain filing systems, categorize and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.

About You:

Essential:
Relevant Vocational, Tertiary or Trade qualification.
Excellent written and verbal communication skills in Arabic is mandatory.
Minimum 3 years relevant experience.
Database administration experience.
Self-motivated and highly organised.
Strong interpersonal and team working skills.
Excellent computer skills, including Microsoft Word, Excel and PowerPoint.

• Posted on 07-12-2022

Company : samrya
Country : Qatar
Description : Executive Secretary (Locally in Qatar)



Job brief:

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.



Responsibility:

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

• Attend meetings and keep minutes

• Receive and screen phone calls and redirect them when appropriate

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

• Make travel arrangements for executives

• Handle confidential documents ensuring they remain secure

• Prepare invoices or financial statements and provide assistance in bookkeeping

• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

• Maintain electronic and paper records ensuring information is organized and easily accessible

• Conduct research and prepare presentations or reports as assigned



Requirements

• Proven experience as executive secretary or similar administrative role

• Proficient in MS Office

• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

• Familiarity with basic research methods and reporting techniques

• Excellent organisational and time-management skills

• Outstanding communication and negotiation abilities

• Integrity and confidentiality

• Degree in business administration or relative field

• with at least 5 years experience with the same position

• can join immediately

• flexible and can adapt busy working environment

• Arabic Female

• Excellent in writing, reading and speaking English and Arabic

Salary will discuss during interview

• Posted on 07-12-2022

• Maintain all Customer Service related transmittal and submittal records. • Deliver timely Customer Service invoices to Customers. • Receive/Send all Customer Service communications From/To Client. • Ensure the proper documents are created and signed, data is accurate, documents are stored and backed up and any retention policies are followed. • Organize and archive Customer Service related documents. • Check all incoming drawings and documents i.e. document number, discipline, revision, etc. before receiving and preparing for internal distribution. • Generate report on a regular basis of all processed and distributed documents and those scheduled for issuance and send it to all department managers or action persons for comments and updating purposes. • Prepare outgoing transmittals for all reviewed /approved document and drawing submittals and send them to concerned or originating companies and update log. • Maintain an adequate and efficient filing...

• Posted on 07-12-2022

The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience” Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote continuous improvement in practice and help to generate innovative ideas within the Reception department • Attend to clients with a high level of customer service befitting a five-star facility • Refer clients to the appropriate team member for guidance outside of your scope • Work in collaboration with all members of Ox Fitness Lab team to continually enhance the member experience • Promote sales and help the business grow, a large part of which is by providing information and upholding a manner representative to Ox Fitness Lab

• Posted on 07-12-2022

Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.

• Posted on 06-12-2022

The Administrative Assistant serves as assistant to the Dean of Northwestern University in Qatar, performing duties such as preparing correspondence, providing general office support, and providing telephone and reception area services supporting NU-Q. The position schedules meetings and coordinates travel arrangements with the Qatar Support Office in Evanston. The Assistant reconciles financial accounts for the academic programs and performs financial book-keeping responsibilities as necessary. The position performs a variety of functions that require developing a thorough working knowledge of NU and NU-Q policies and procedures. Provides general office support to other program faculty as necessary.

Specific Responsibilities:

Assisting in general correspondence and mail
Assisting the Dean with travel arrangements, including providing assistance in paperwork for reimbursements
Copying, filing faxing, answering phones, and scheduling meetings
Serving as the initial contact for the Dean by responding to faculty, staff and visitors
Directing guests and providing information about NU-Q’s academic programs
Managing the Dean’s calendar and schedule
Assisting in the planning and coordination of special academic events, including visiting lectures, faculty events, etc
Other duties as assigned
Minimum Qualifications:

Bachelor’s degree or equivalent combination of training and experience
4 years work experience in an administrative setting
Interest in higher education
Extensive knowledge of city of Doha, and US and Qatari culture
Strong computer skills, especially with word processing and spreadsheets
Excellent verbal and written communication skills in English
Minimum Competencies: (Skills, knowledge, and abilities.)

Demonstrated adaptability, dependability and efficiency, confidentiality

• Posted on 07-12-2022

Country : Qatar
Description : Senior Administrator and Junior Accountant

Job Description / Role:
The Position will be responsible for the following:
• Manage petty cash
• Manage credit card reconciliations
• Update Sales Reports on Weekly basis and send to the Managers
• Calculate Payroll and upload it using WPS
• Update Staff Sales Targets & Revenue Analysis on a weekly basis.
• Manage Account Payable & Receivable
• Prepare Costing Sheets for New Products and Services Offered and Update existing service costing
• Track Employee Attendance & Overtime

Requirements:
• We are only looking for the best and you must be a top performer and you will be tested.
• Must be Fluent in English with excellent speaking and writing skills.
• Bachelor Degree in Accounting or Equivalent.
• Minimum 5 years’ experience in Accounting or related fields.
• Must be able to work with minimal supervision.
Pay Package:
QR7000