Company : International Organization for Migration
Country : Qatar
Description : Position Title: Executive Assistant
Duty Station: Qatar
Classification: Ungraded
Estimated Start Date: As soon as possible
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is Committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission (CoM), the incumbent will perform the following functions as Executive Assistant to the (CoM).
Core Functions / Responsibilities:
1. Coordinate the Chief of Mission’s appointments, maintain up to date agenda, arrange for meetings within and outside the organization, receive visitors, place and screen telephone calls and answer queries with discretion.
2. Maintain protocol procedures and updated database of contacts of government officials, members of diplomatic entities, UN agencies and other partners.
3. Assist in the translation of official documents addressed to the CoM from Arabic into English and vice versa.
4. Handle the logistics of travel duties of the CoM, including Travel Authorization preparation, security clearance request, visa application, hotel reservation, daily subsistence allowance calculation, medical clearance and expense claim preparation, and make the necessary arrangements in coordination with the mission's travel unit and other relevant units.
5. Receive and manage daily incoming correspondence, mails, and all documentation addressed to CoM; read and analyse the content to determine their significance and inform the CoM accordingly.
6. Organize, coordinate and liaise with IOM Headquarters, Regional Office and partners as appropriate on the CoM’s travels (within and outside of duty station) and ensure that the CoM has all necessary documents and information for each event.
7. Prepare and edit business documents, correspondence and directives, on behalf of CoM for signature and follow-up when required.
8. Screen documents presented to CoM for signature to check the relevant signatures and supporting documents are present.
9. Take minutes of meetings. Follow-up on the implementation of the decisions of CoM and ensure all administrative requirements have been fulfilled and coordinated, as necessary.
10. Handle the logistics preparation and implementation of all workshops, seminars and receptions. Assist in the organization of other events as well as preparation of the estimated cost of each event to be included in the budget and funding requests.
11. Arrange and set up all conference calls.
12. Keep up-to-date on documents/reports/guidelines that have a bearing matters related to programme, ensuring compliance with IOM and Donor policies and procedures;
13. Perform any other related task as may be assigned.
Required Qualifications and Experience
Education
*University degree in Business Administration or related field with five years of experience in general administrative tasks.
Experience
*Experience in drafting and preparing clear and concise correspondences.
*Experience in liaising with governmental authorities, other national/international institutions, Non-Governmental Organization, donors, UN agencies, and other developmental partners and civil society actors.
*Experience with project planning and monitoring is an advantage
*Experience working in the United Nations system is an advantage.
*High level of computer literacy (MS Office Word, Excel and Outlook) in particular experience in computerized accounting systems including SAP application.
Languages
*Fluency in English and Arabic is required.
EMS QATAR------
female Reception plus Admin assistant required on company visa with NOC
Candidates under Husband/father sponsorship or vist and business visa need not apply
send cv
Laenta technical services---
Bachelor Degree in Business Administration or equivalent. * Master's Degree in Bus. Admin * Minimum 3 years experience * With pleasing personality,self-motivated,resourceful and work independently with minimum supervision. * Proficient in organizing, prioritizing works, handling & coordinating clients/customers and good communication skills * Possess strong interpersonal written & verbal communication skills. * Immediate Joining with Visa transferable candidates only will consider
Company : Gulfcrafts Co. WLL
Country : Qatar
Description : We are currently looking for HR and Admin assistant to join our Amazing team.
Must have NOC or Transferrable visa.
Must be Locally available here in Qatar.
Must have at least 3 years experience as HR and Admin.
Can join Immediately.
Providence Group-------
Sales (Officer/Executive/Manager)
A leading Corporate Services company requires candidates for Sales.
Education: High School, College, University.
Experience: 1-5 years
Candidates: (M/F) candidates who are motivated, result and growth oriented, professional, presentable, with good management skills and have a desire to learn and to prove themselves are required for selling business formation, business renewal, secretarial services to B2B and B2C clients.
The candidate needs to be able to network and build clientele through various methods of sales including using online resources.
Visa status: Any candidate currently on work visa or family visa or visit/ tourist visa may apply. Women on husband visa and candidates not currently in the UAE should also apply.
Company : Q-Advice
Country : Qatar
Description : Admin Assistant of any nationality and gender with basic skills such as Microsoft Word and Excel.
Salary: 2500QAR-3000QAR
Irwin and dow----
Our client is a professional services institution with offices located all over the world and a highly visible presence throughout the Middle East region. A superb opportunity has arisen to join the firm in their Doha Office in Qatar. This role reports to the Office Services Manager and assists with the day to day operational function of the office, as well as managing the Reception. The role provides comprehensive administrative and organizational support to the Leadership team, including assisting with diary and travel management, organising events and liaising with supplies, client networking and relationship management, assisting with time and expense submissions and liaising with offices.
Description : DESIGNATION : ARABIC FEMALE SECRETARY
SALARY: NEGOTIABLE
NO.OF PERSON REQUIRED: 1
LOCATION: DOHA, QATAR
we are currently looking for a Arabic Female Secretary to cover all secretary works in Qatar and Make sure operations run smoothly and efficiently. This job is based in Qatar for Middle East Region.
• Bachelor Degree
• Arabic Nationalities are desired.
• 2-5 years of experience as a secretary, preferable within Qatar/GCC
• Fluency in English & Arabic is mandatory
• Female Candidates are desired
• Excellent communication skills and presentation skills.
• Solid command of MS Office Suite and related software.
• Local Hires only
Interested candidates send the resume
• Maintain all Customer Service related transmittal and submittal records. • Deliver timely Customer Service invoices to Customers. • Receive/Send all Customer Service communications From/To Client. • Ensure the proper documents are created and signed, data is accurate, documents are stored and backed up and any retention policies are followed. • Organize and archive Customer Service related documents. • Check all incoming drawings and documents i.e. document number, discipline, revision, etc. before receiving and preparing for internal distribution. • Generate report on a regular basis of all processed and distributed documents and those scheduled for issuance and send it to all department managers or action persons for comments and updating purposes. • Prepare outgoing transmittals for all reviewed /approved document and drawing submittals and send them to concerned or originating companies and update log. • Maintain an adequate and efficient filing...
Administration
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 5 years’ experience and above
Update company staff directory
Order office supplies for all locations
Answer phone calls to assist with any inquiries. E.g. wolf connect, showing confirmations etc.
Assist branches and head office with troubleshooting any operational issues and coordinate with trades for repairs or installation.
Assist Branch Administrator’s troubleshoot issues with Wolf Connect
Work with suppliers in negotiating appropriate prices for office supplies
Send out corporate communications via Constant Contact to all agents and/or staff and add to wolf connect if needed
Administrative Assistant
Position Purpose
The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and projects
Duties and Responsibilities Administration
General office management (answer all incoming office calls, stationary ordering, and contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment).
General administrative activities supporting cross functional teams.
Support Axios UAE with travel and accommodation logistics, laptop management, visa documentation etc.
Event Management e.g. annual strategy meeting, book lunches, dinners and client entertainment.
Book, and set up meeting rooms to include tea, coffees and water.
Organize meeting room ensuring projector screens, white boards, markers are all included.
Support regional offices as required across MENA.
Local travel throughout Dubai as required
Additional duties as required.
Finance
Dealing with creditors, payment and reconciliation.
Experience in bookkeeping.
Management of cheque tracker.
Management of petty cash expenses and monthly petty cash book-keeping, working with Finance Manager.
The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience†Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote continuous improvement in practice and help to generate innovative ideas within the Reception department • Attend to clients with a high level of customer service befitting a five-star facility • Refer clients to the appropriate team member for guidance outside of your scope • Work in collaboration with all members of Ox Fitness Lab team to continually enhance the member experience • Promote sales and help the business grow, a large part of which is by providing information and upholding a manner representative to Ox Fitness Lab
Company : LOTUS TRADING AND CONTRACTING CO. WLL
Country : QATAR
Description : We are currently in need of 01 OFFICE RECEPTIONIST. Applicants must be a resident of Doha and with transferable work visa.
Interested parties may send their applications
We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.  Responsibilities:  • Greet and welcome guests as soon as they arrive at the office • Direct visitors to the appropriate person and office • Answer, screen and forward incoming phone calls • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) • Provide basic and accurate information in-person and via phone/email • Receive, sort and distribute daily mail/deliveries • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) • Order front office supplies and keep inventory of stock • Update calendars and schedule meetings • Arrange travel and accommodations, and prepare vouchers • Keep updated records of office expenses and costs • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.   Requirements:  • Proven work experience as a Receptionist, Front Office Representative or similar role • Proficiency in Microsoft Office Suite • Hands-on experience with office equipment (e.g. fax machines and printers) • Professional attitude and appearance • Solid written and verbal communication skills • Ability to be resourceful and proactive when issues arise • Excellent organizational skills • Multitasking and time-management skills, with the ability to prioritize tasks and • Customer service attitude.  Interested and Qualified persons are required to forward their CV/Resume for review and immediate application processing.
Data Entry/Office Coordinator
- Waste Management Company is looking for good knowledge in MS Office specially MS Excel.
- Data entry of our 500 to 800 customer records update.
- Reporting daily, weekly and monthly worker's time sheet and job cards.
- Documentation hard copy and soft copy.
- Telephone communication with customers and drivers.
- Must be energetic, 25 to 30 years old
- Preferably a Filipino Nationality.
- Accommodation will be provided by the company.
- Salary and allowances will be as per Qatar Labor Law and will be discussed while in interview.
- NOC is a must.
Brain Education Middle East
Diploma in Business Administration, Accounting, Public Relations, Marketing or related field.
Experience
2 Years’ experience in a similar role.
Responsibilities
Maintain executive’s agenda and assist in planning appointments, meetings, training and events, etc. * Attend meetings and produce minutes * Receive and screen calls and messages and redirect them * Handle and prioritize all outgoing or incoming correspondence * Make events and travel arrangements for executives * Manage data including the archive, database, media library and other documents * Communicate with clients and arrange for executive visits * Update and maintain the online store as well as handling the stock store
Skills
Communication (written, oral, visual, typed, recorded audio or video) * Language bilingual English & Arabic (read, write & speak) * Secretarial * Social Media (additional value) * Task Management * Time Management * Office Management
Willingness
Willing to keep updated on the business of the organization and the industry. * Willing to wear different hats based on the situations. * Willing to be part of success (instead of spectator). * Willing to handle various streams of operation / business models simultaneously. * Willing to adopt with the technological advancements
Learning
Quick learner on the operation of the organization and the related challenges. * Quick learner of the vision of the founder / director of the organization. * Quick adopter to the leadership style of the director. * Quick adopter to the spirit & culture of the organization.
Attitude
Self-initiator * Taking ownership of any given tasks. * Commitment to close the tasks in time with necessary coordination & follow-ups. * Alert the director in time on any possible failure / issues of set objectives. * Respect the hierarchy while focusing on the timely completion of tasks * Attention to details * Work under pressure * Remote and office working * Timely briefs to the director * Team player among multi culture * Comfortability in working with online & offline modes * Holding Qatar Driving License
Important Conditions
You must reside in Qatar to be eligible to apply for this position. You must be fluent in both English and Arabic
Country : Qatar
Description : Senior Administrator and Junior Accountant
Job Description / Role:
The Position will be responsible for the following:
• Manage petty cash
• Manage credit card reconciliations
• Update Sales Reports on Weekly basis and send to the Managers
• Calculate Payroll and upload it using WPS
• Update Staff Sales Targets & Revenue Analysis on a weekly basis.
• Manage Account Payable & Receivable
• Prepare Costing Sheets for New Products and Services Offered and Update existing service costing
• Track Employee Attendance & Overtime
Requirements:
• We are only looking for the best and you must be a top performer and you will be tested.
• Must be Fluent in English with excellent speaking and writing skills.
• Bachelor Degree in Accounting or Equivalent.
• Minimum 5 years’ experience in Accounting or related fields.
• Must be able to work with minimal supervision.
Pay Package:
QR7000
Looking for an experienced Document ControllerJob Details * File documents in physical and digital records* Create templates for future use* Retrieve files as requested by employees and clients* Manage the flow of documentation within the organizationJob Requirements * With 7 years experience in Qatar in Construction industry* Excellent knowledge in MS Office* Depth knowledge on PCM Primavera Contract Manager * Having transferable visa with NOC
escription : SECRETARY
We are looking for Young and Energetic FEMALE to work as Secretary
Responsibilities: TICKETING, HOTEL BOOKING. Other Admin and Secretariat functions as and when needed.
Salary + Company Accommodation + Transportation and standard benefits as per Labor Law.
Please send CV's and recent Photo to
FOR APPLICANT INSIDE QATAR
Dolphinqatar-----
Category : Administration
Description : Bachelor Degree or Diploma, with Minimum 5 years’ Experience in Typing Bilingual, (English & Arabic), Fluency in written and spoken English and Arabic are a must. Please send your CV to
Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. • Directs visitors by maintaining employee and department directories; • Managing office supplies stock and placing orders; • Contact with travel agency for flight ticket, book ticket for staff, verify the payment; • Proceeding the application and payment of expense originated from HR & Administration Dept including the telephone, rental, transportation fees, fees for express company, immigration related fees and so on; • Dealing with other things relating to HR & Administration and assigned by the head of Dep.and GM.
Qatar Airways
Job Function: Cabin Services
Division: Cabin Services (Division)
Employment Type: Full Time - Permanent
City: Middle East | Qatar | Doha
Qatar Airways
Welcome to a world where ambitions fly high.
From experienced pilots to dynamic professionals embarking on new careers, Qatar Airways is searching for talented individuals to join our award-winning team.
We take pride in our people—a dynamic and culturally diverse workforce is essential to why we are one of the finest and fastest growing airlines in the world.
We offer competitive compensation and benefit packages.
About Your Job:
As an Administration Assistant, you will provide smooth Business Support Services to Cabin Crew by delivering effective administration services in order to provide a systematic operational environment that has been well planned and within logistical means.
You will be responsible to Improve and organise the filing system and database as well as ensuring smooth coordination between stakeholder departments. Assist in the development of various resources and services efficiently and effectively such as providing suggestions and updates for Crew based applications i.e. Tracking System, PRISM, Qruise, e-Docs, Dashboard, Action Tracker, my Prism, etc.
Company : SBK Interior
Country : qatar
Description : Company in Qatar is seeking a Document Controller with 1 year and above Gulf Experience.
-Female, (can read, write and speak Arabic and English)
- Responsible for the timely, accurate and efficient preparation and management of documents.
- Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
- Salary will be discussed upon interview.
Main Stream-------
Maintains location specific seating chart and office space layout.
Responsible for tracking, documenting, and submitting content related to manufacturing documentation.
Responsible for releasing documents in accordance with department standards.
Maintain a high level of confidentiality with great judgement and discretion.
Job Requirements:
Degree holder need to apply.
Seven years experience in the field.
Good Communication & Interpersonal Skills.
Excellent Computer Skills.
Company : Boom General Contractors
Country : Qatar
Description : 1. Answer telephone calls for the purpose of transferring calls, responding to inquiries and/or taking messages.
2. Greets individuals entering the office (e.g. visitors, clients, staff, etc.) for the purpose of responding to inquiries; and/or directing individuals to the appropriate department.
3. Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
4. Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
5. Keeping the reception area tidy.
6. Assist the General Manager.
Requirements:
1. Female candidates only.
2. Native English Speaker only.
3. At least 2 years of experience in the same field.
4. Available immediately.
Administrative Assistant, IRB is primarily responsible for handling all administrative and logistic functions for the IRB office. Under supervision and guidance, the Administrative Assistant, IRB would also be required to support with specific tasks related to the core IRB operation.
The IRB is a committee established to ensure protection of rights, safety and welfare of human subjects recruited to participate in research conducted by WCM-Q.
Job Responsibilities
Maintains a systematic filing system for IRB related documentation according to institutional policies and relevant regulations and ensure these are up to date as required.
Maintains and tracks IRB member documents as required to ensure records are up-to date.
Records and maintains availability of IRB members.
Maintains and tracks records of training and credentials for researchers to ensure records are up-to date.
Liaises with other administrative personnel for all logistics and administrative tasks related to IRB meetings.
As required, communicates and coordinates with researchers and IRB office to ensure timely submissions and scheduled deadlines.
With guidance, assists in assessing administrative completeness of projects submitted for IRB review, identifies deficiencies and coordinates with the IRB office and researchers until submission is complete.
With guidance, assists with tasks associated with releasing IRB decisions to researchers.
Assists with responding to basic queries on using the IRB online system for submissions.
Assists with administrative and logistical tasks associated with training/education activities conducted by the IRB office when required.
Provides administrative support for quality improvement activities within the IRB office when required.
Handles shopping carts and administrative requests for the IRB office.
Gains basic understanding of the relevant Human Subject Research regulations.
Maintains the electronic calendar, schedules appointments and conferences calls. Manages the office files, orders stationary and performs other tasks such as photocopying and screening, logging and prioritizing incoming telephone calls, mail and email.
Performs other duties as assigned.
Skills
Education
Bachelor's Degree
Experience
At least 1-2 years working in a professional office
• Managing various aspects of program administration from start to finish including but not limited to registration and attendance records, Intranet accounts, distribution of textbooks and course materials. Preparation and production of training materials sent by Professors.
• Being available in class throughout assigned programs to deal promptly with any problems, e.g. technical issues.
• Ordering of case studies, textbooks and course materials.
• Coordination of program delivery and organization of special events including venue setup and readiness.
• Interface with suppliers Program quality monitoring and evaluation including collection, analysis and reporting of feedback.
• Working closely with other team members to provide administrative and logistics support as required. Comply with any and all reasonable requests.
• Manage communications through media relations, social media etc.
• Help build positive relations within the team and external parties
• Schedule and organize meetings/events and maintain agenda
• Ensure technology is used correctly for all operations (video conferencing, presentations etc.)
• Prepare paperwork and order material
Company : samrya
Country : Qatar
Description : Executive Secretary (Locally in Qatar)
Job brief:
We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Responsibility:
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
Requirements
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organisational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
• with at least 5 years experience with the same position
• can join immediately
• flexible and can adapt busy working environment
• Arabic Female
• Excellent in writing, reading and speaking English and Arabic
Salary will discuss during interview
Country : qatar
Description : SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR
Answer and screen phone calls • Types letter/emails to be sent to the concerned, as and when required. • Mobilizing/Arranging documents to be signed/approved • Manage electronic calendar and make appointments • Make travel arrangements and reservations • Schedule meetings, create presentations, coordinate group meetings and record the meetings • Act as liaison with other departments on specific assignments • Order and maintain office supplies and equipment • Carrying out any additional duties that the Management assigns within the scope of the Department
Skills
• Minimum 3 years of related experience, Hospitality environment a plus. • Computer literacy • Attention to detail • Team player • Diligence and integrity • Interpersonal skills • Organizational skills • Judgment and Presence • Organizational skills • Communication skills • Has own initiative and can work under pressure • Proficient in typing and good at spelling, punctuation and grammar • Good customer service and interpersonal skills • Ability to work independently • Adaptable and versatile
Education
Bachelor’s Degree in Office Management or similar
Company : International Organization for Migration
Country : Qatar
Description : Position Title: Executive Assistant
Duty Station: Qatar
Classification: Ungraded
Estimated Start Date: As soon as possible
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is Committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission (CoM), the incumbent will perform the following functions as Executive Assistant to the (CoM).
Core Functions / Responsibilities:
1. Coordinate the Chief of Mission’s appointments, maintain up to date agenda, arrange for meetings within and outside the organization, receive visitors, place and screen telephone calls and answer queries with discretion.
2. Maintain protocol procedures and updated database of contacts of government officials, members of diplomatic entities, UN agencies and other partners.
3. Assist in the translation of official documents addressed to the CoM from Arabic into English and vice versa.
4. Handle the logistics of travel duties of the CoM, including Travel Authorization preparation, security clearance request, visa application, hotel reservation, daily subsistence allowance calculation, medical clearance and expense claim preparation, and make the necessary arrangements in coordination with the mission's travel unit and other relevant units.
5. Receive and manage daily incoming correspondence, mails, and all documentation addressed to CoM; read and analyse the content to determine their significance and inform the CoM accordingly.
6. Organize, coordinate and liaise with IOM Headquarters, Regional Office and partners as appropriate on the CoM’s travels (within and outside of duty station) and ensure that the CoM has all necessary documents and information for each event.
7. Prepare and edit business documents, correspondence and directives, on behalf of CoM for signature and follow-up when required.
8. Screen documents presented to CoM for signature to check the relevant signatures and supporting documents are present.
9. Take minutes of meetings. Follow-up on the implementation of the decisions of CoM and ensure all administrative requirements have been fulfilled and coordinated, as necessary.
10. Handle the logistics preparation and implementation of all workshops, seminars and receptions. Assist in the organization of other events as well as preparation of the estimated cost of each event to be included in the budget and funding requests.
11. Arrange and set up all conference calls.
12. Keep up-to-date on documents/reports/guidelines that have a bearing matters related to programme, ensuring compliance with IOM and Donor policies and procedures;
13. Perform any other related task as may be assigned.
Required Qualifications and Experience
Education
*University degree in Business Administration or related field with five years of experience in general administrative tasks.
Experience
*Experience in drafting and preparing clear and concise correspondences.
*Experience in liaising with governmental authorities, other national/international institutions, Non-Governmental Organization, donors, UN agencies, and other developmental partners and civil society actors.
*Experience with project planning and monitoring is an advantage
*Experience working in the United Nations system is an advantage.
*High level of computer literacy (MS Office Word, Excel and Outlook) in particular experience in computerized accounting systems including SAP application.
Languages
*Fluency in English and Arabic is required.
EMS QATAR------
female Reception plus Admin assistant required on company visa with NOC
Candidates under Husband/father sponsorship or vist and business visa need not apply
send cv
Laenta technical services---
Bachelor Degree in Business Administration or equivalent. * Master's Degree in Bus. Admin * Minimum 3 years experience * With pleasing personality,self-motivated,resourceful and work independently with minimum supervision. * Proficient in organizing, prioritizing works, handling & coordinating clients/customers and good communication skills * Possess strong interpersonal written & verbal communication skills. * Immediate Joining with Visa transferable candidates only will consider
Company : Gulfcrafts Co. WLL
Country : Qatar
Description : We are currently looking for HR and Admin assistant to join our Amazing team.
Must have NOC or Transferrable visa.
Must be Locally available here in Qatar.
Must have at least 3 years experience as HR and Admin.
Can join Immediately.
Providence Group-------
Sales (Officer/Executive/Manager)
A leading Corporate Services company requires candidates for Sales.
Education: High School, College, University.
Experience: 1-5 years
Candidates: (M/F) candidates who are motivated, result and growth oriented, professional, presentable, with good management skills and have a desire to learn and to prove themselves are required for selling business formation, business renewal, secretarial services to B2B and B2C clients.
The candidate needs to be able to network and build clientele through various methods of sales including using online resources.
Visa status: Any candidate currently on work visa or family visa or visit/ tourist visa may apply. Women on husband visa and candidates not currently in the UAE should also apply.
Company : Q-Advice
Country : Qatar
Description : Admin Assistant of any nationality and gender with basic skills such as Microsoft Word and Excel.
Salary: 2500QAR-3000QAR
Irwin and dow----
Our client is a professional services institution with offices located all over the world and a highly visible presence throughout the Middle East region. A superb opportunity has arisen to join the firm in their Doha Office in Qatar. This role reports to the Office Services Manager and assists with the day to day operational function of the office, as well as managing the Reception. The role provides comprehensive administrative and organizational support to the Leadership team, including assisting with diary and travel management, organising events and liaising with supplies, client networking and relationship management, assisting with time and expense submissions and liaising with offices.
Description : DESIGNATION : ARABIC FEMALE SECRETARY
SALARY: NEGOTIABLE
NO.OF PERSON REQUIRED: 1
LOCATION: DOHA, QATAR
we are currently looking for a Arabic Female Secretary to cover all secretary works in Qatar and Make sure operations run smoothly and efficiently. This job is based in Qatar for Middle East Region.
• Bachelor Degree
• Arabic Nationalities are desired.
• 2-5 years of experience as a secretary, preferable within Qatar/GCC
• Fluency in English & Arabic is mandatory
• Female Candidates are desired
• Excellent communication skills and presentation skills.
• Solid command of MS Office Suite and related software.
• Local Hires only
Interested candidates send the resume
• Maintain all Customer Service related transmittal and submittal records. • Deliver timely Customer Service invoices to Customers. • Receive/Send all Customer Service communications From/To Client. • Ensure the proper documents are created and signed, data is accurate, documents are stored and backed up and any retention policies are followed. • Organize and archive Customer Service related documents. • Check all incoming drawings and documents i.e. document number, discipline, revision, etc. before receiving and preparing for internal distribution. • Generate report on a regular basis of all processed and distributed documents and those scheduled for issuance and send it to all department managers or action persons for comments and updating purposes. • Prepare outgoing transmittals for all reviewed /approved document and drawing submittals and send them to concerned or originating companies and update log. • Maintain an adequate and efficient filing...
Administration
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 5 years’ experience and above
Update company staff directory
Order office supplies for all locations
Answer phone calls to assist with any inquiries. E.g. wolf connect, showing confirmations etc.
Assist branches and head office with troubleshooting any operational issues and coordinate with trades for repairs or installation.
Assist Branch Administrator’s troubleshoot issues with Wolf Connect
Work with suppliers in negotiating appropriate prices for office supplies
Send out corporate communications via Constant Contact to all agents and/or staff and add to wolf connect if needed
Administrative Assistant
Position Purpose
The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and projects
Duties and Responsibilities Administration
General office management (answer all incoming office calls, stationary ordering, and contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment).
General administrative activities supporting cross functional teams.
Support Axios UAE with travel and accommodation logistics, laptop management, visa documentation etc.
Event Management e.g. annual strategy meeting, book lunches, dinners and client entertainment.
Book, and set up meeting rooms to include tea, coffees and water.
Organize meeting room ensuring projector screens, white boards, markers are all included.
Support regional offices as required across MENA.
Local travel throughout Dubai as required
Additional duties as required.
Finance
Dealing with creditors, payment and reconciliation.
Experience in bookkeeping.
Management of cheque tracker.
Management of petty cash expenses and monthly petty cash book-keeping, working with Finance Manager.
The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience†Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote continuous improvement in practice and help to generate innovative ideas within the Reception department • Attend to clients with a high level of customer service befitting a five-star facility • Refer clients to the appropriate team member for guidance outside of your scope • Work in collaboration with all members of Ox Fitness Lab team to continually enhance the member experience • Promote sales and help the business grow, a large part of which is by providing information and upholding a manner representative to Ox Fitness Lab
Company : LOTUS TRADING AND CONTRACTING CO. WLL
Country : QATAR
Description : We are currently in need of 01 OFFICE RECEPTIONIST. Applicants must be a resident of Doha and with transferable work visa.
Interested parties may send their applications
We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.  Responsibilities:  • Greet and welcome guests as soon as they arrive at the office • Direct visitors to the appropriate person and office • Answer, screen and forward incoming phone calls • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) • Provide basic and accurate information in-person and via phone/email • Receive, sort and distribute daily mail/deliveries • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) • Order front office supplies and keep inventory of stock • Update calendars and schedule meetings • Arrange travel and accommodations, and prepare vouchers • Keep updated records of office expenses and costs • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.   Requirements:  • Proven work experience as a Receptionist, Front Office Representative or similar role • Proficiency in Microsoft Office Suite • Hands-on experience with office equipment (e.g. fax machines and printers) • Professional attitude and appearance • Solid written and verbal communication skills • Ability to be resourceful and proactive when issues arise • Excellent organizational skills • Multitasking and time-management skills, with the ability to prioritize tasks and • Customer service attitude.  Interested and Qualified persons are required to forward their CV/Resume for review and immediate application processing.
Data Entry/Office Coordinator
- Waste Management Company is looking for good knowledge in MS Office specially MS Excel.
- Data entry of our 500 to 800 customer records update.
- Reporting daily, weekly and monthly worker's time sheet and job cards.
- Documentation hard copy and soft copy.
- Telephone communication with customers and drivers.
- Must be energetic, 25 to 30 years old
- Preferably a Filipino Nationality.
- Accommodation will be provided by the company.
- Salary and allowances will be as per Qatar Labor Law and will be discussed while in interview.
- NOC is a must.
Brain Education Middle East
Diploma in Business Administration, Accounting, Public Relations, Marketing or related field.
Experience
2 Years’ experience in a similar role.
Responsibilities
Maintain executive’s agenda and assist in planning appointments, meetings, training and events, etc. * Attend meetings and produce minutes * Receive and screen calls and messages and redirect them * Handle and prioritize all outgoing or incoming correspondence * Make events and travel arrangements for executives * Manage data including the archive, database, media library and other documents * Communicate with clients and arrange for executive visits * Update and maintain the online store as well as handling the stock store
Skills
Communication (written, oral, visual, typed, recorded audio or video) * Language bilingual English & Arabic (read, write & speak) * Secretarial * Social Media (additional value) * Task Management * Time Management * Office Management
Willingness
Willing to keep updated on the business of the organization and the industry. * Willing to wear different hats based on the situations. * Willing to be part of success (instead of spectator). * Willing to handle various streams of operation / business models simultaneously. * Willing to adopt with the technological advancements
Learning
Quick learner on the operation of the organization and the related challenges. * Quick learner of the vision of the founder / director of the organization. * Quick adopter to the leadership style of the director. * Quick adopter to the spirit & culture of the organization.
Attitude
Self-initiator * Taking ownership of any given tasks. * Commitment to close the tasks in time with necessary coordination & follow-ups. * Alert the director in time on any possible failure / issues of set objectives. * Respect the hierarchy while focusing on the timely completion of tasks * Attention to details * Work under pressure * Remote and office working * Timely briefs to the director * Team player among multi culture * Comfortability in working with online & offline modes * Holding Qatar Driving License
Important Conditions
You must reside in Qatar to be eligible to apply for this position. You must be fluent in both English and Arabic
Country : Qatar
Description : Senior Administrator and Junior Accountant
Job Description / Role:
The Position will be responsible for the following:
• Manage petty cash
• Manage credit card reconciliations
• Update Sales Reports on Weekly basis and send to the Managers
• Calculate Payroll and upload it using WPS
• Update Staff Sales Targets & Revenue Analysis on a weekly basis.
• Manage Account Payable & Receivable
• Prepare Costing Sheets for New Products and Services Offered and Update existing service costing
• Track Employee Attendance & Overtime
Requirements:
• We are only looking for the best and you must be a top performer and you will be tested.
• Must be Fluent in English with excellent speaking and writing skills.
• Bachelor Degree in Accounting or Equivalent.
• Minimum 5 years’ experience in Accounting or related fields.
• Must be able to work with minimal supervision.
Pay Package:
QR7000
Looking for an experienced Document ControllerJob Details * File documents in physical and digital records* Create templates for future use* Retrieve files as requested by employees and clients* Manage the flow of documentation within the organizationJob Requirements * With 7 years experience in Qatar in Construction industry* Excellent knowledge in MS Office* Depth knowledge on PCM Primavera Contract Manager * Having transferable visa with NOC
escription : SECRETARY
We are looking for Young and Energetic FEMALE to work as Secretary
Responsibilities: TICKETING, HOTEL BOOKING. Other Admin and Secretariat functions as and when needed.
Salary + Company Accommodation + Transportation and standard benefits as per Labor Law.
Please send CV's and recent Photo to
FOR APPLICANT INSIDE QATAR
Dolphinqatar-----
Category : Administration
Description : Bachelor Degree or Diploma, with Minimum 5 years’ Experience in Typing Bilingual, (English & Arabic), Fluency in written and spoken English and Arabic are a must. Please send your CV to
Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. • Directs visitors by maintaining employee and department directories; • Managing office supplies stock and placing orders; • Contact with travel agency for flight ticket, book ticket for staff, verify the payment; • Proceeding the application and payment of expense originated from HR & Administration Dept including the telephone, rental, transportation fees, fees for express company, immigration related fees and so on; • Dealing with other things relating to HR & Administration and assigned by the head of Dep.and GM.
Qatar Airways
Job Function: Cabin Services
Division: Cabin Services (Division)
Employment Type: Full Time - Permanent
City: Middle East | Qatar | Doha
Qatar Airways
Welcome to a world where ambitions fly high.
From experienced pilots to dynamic professionals embarking on new careers, Qatar Airways is searching for talented individuals to join our award-winning team.
We take pride in our people—a dynamic and culturally diverse workforce is essential to why we are one of the finest and fastest growing airlines in the world.
We offer competitive compensation and benefit packages.
About Your Job:
As an Administration Assistant, you will provide smooth Business Support Services to Cabin Crew by delivering effective administration services in order to provide a systematic operational environment that has been well planned and within logistical means.
You will be responsible to Improve and organise the filing system and database as well as ensuring smooth coordination between stakeholder departments. Assist in the development of various resources and services efficiently and effectively such as providing suggestions and updates for Crew based applications i.e. Tracking System, PRISM, Qruise, e-Docs, Dashboard, Action Tracker, my Prism, etc.
Company : SBK Interior
Country : qatar
Description : Company in Qatar is seeking a Document Controller with 1 year and above Gulf Experience.
-Female, (can read, write and speak Arabic and English)
- Responsible for the timely, accurate and efficient preparation and management of documents.
- Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
- Salary will be discussed upon interview.
Main Stream-------
Maintains location specific seating chart and office space layout.
Responsible for tracking, documenting, and submitting content related to manufacturing documentation.
Responsible for releasing documents in accordance with department standards.
Maintain a high level of confidentiality with great judgement and discretion.
Job Requirements:
Degree holder need to apply.
Seven years experience in the field.
Good Communication & Interpersonal Skills.
Excellent Computer Skills.
Company : Boom General Contractors
Country : Qatar
Description : 1. Answer telephone calls for the purpose of transferring calls, responding to inquiries and/or taking messages.
2. Greets individuals entering the office (e.g. visitors, clients, staff, etc.) for the purpose of responding to inquiries; and/or directing individuals to the appropriate department.
3. Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
4. Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
5. Keeping the reception area tidy.
6. Assist the General Manager.
Requirements:
1. Female candidates only.
2. Native English Speaker only.
3. At least 2 years of experience in the same field.
4. Available immediately.
Administrative Assistant, IRB is primarily responsible for handling all administrative and logistic functions for the IRB office. Under supervision and guidance, the Administrative Assistant, IRB would also be required to support with specific tasks related to the core IRB operation.
The IRB is a committee established to ensure protection of rights, safety and welfare of human subjects recruited to participate in research conducted by WCM-Q.
Job Responsibilities
Maintains a systematic filing system for IRB related documentation according to institutional policies and relevant regulations and ensure these are up to date as required.
Maintains and tracks IRB member documents as required to ensure records are up-to date.
Records and maintains availability of IRB members.
Maintains and tracks records of training and credentials for researchers to ensure records are up-to date.
Liaises with other administrative personnel for all logistics and administrative tasks related to IRB meetings.
As required, communicates and coordinates with researchers and IRB office to ensure timely submissions and scheduled deadlines.
With guidance, assists in assessing administrative completeness of projects submitted for IRB review, identifies deficiencies and coordinates with the IRB office and researchers until submission is complete.
With guidance, assists with tasks associated with releasing IRB decisions to researchers.
Assists with responding to basic queries on using the IRB online system for submissions.
Assists with administrative and logistical tasks associated with training/education activities conducted by the IRB office when required.
Provides administrative support for quality improvement activities within the IRB office when required.
Handles shopping carts and administrative requests for the IRB office.
Gains basic understanding of the relevant Human Subject Research regulations.
Maintains the electronic calendar, schedules appointments and conferences calls. Manages the office files, orders stationary and performs other tasks such as photocopying and screening, logging and prioritizing incoming telephone calls, mail and email.
Performs other duties as assigned.
Skills
Education
Bachelor's Degree
Experience
At least 1-2 years working in a professional office
• Managing various aspects of program administration from start to finish including but not limited to registration and attendance records, Intranet accounts, distribution of textbooks and course materials. Preparation and production of training materials sent by Professors.
• Being available in class throughout assigned programs to deal promptly with any problems, e.g. technical issues.
• Ordering of case studies, textbooks and course materials.
• Coordination of program delivery and organization of special events including venue setup and readiness.
• Interface with suppliers Program quality monitoring and evaluation including collection, analysis and reporting of feedback.
• Working closely with other team members to provide administrative and logistics support as required. Comply with any and all reasonable requests.
• Manage communications through media relations, social media etc.
• Help build positive relations within the team and external parties
• Schedule and organize meetings/events and maintain agenda
• Ensure technology is used correctly for all operations (video conferencing, presentations etc.)
• Prepare paperwork and order material
Company : samrya
Country : Qatar
Description : Executive Secretary (Locally in Qatar)
Job brief:
We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Responsibility:
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
Requirements
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organisational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
• with at least 5 years experience with the same position
• can join immediately
• flexible and can adapt busy working environment
• Arabic Female
• Excellent in writing, reading and speaking English and Arabic
Salary will discuss during interview
Country : qatar
Description : SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR
Answer and screen phone calls • Types letter/emails to be sent to the concerned, as and when required. • Mobilizing/Arranging documents to be signed/approved • Manage electronic calendar and make appointments • Make travel arrangements and reservations • Schedule meetings, create presentations, coordinate group meetings and record the meetings • Act as liaison with other departments on specific assignments • Order and maintain office supplies and equipment • Carrying out any additional duties that the Management assigns within the scope of the Department
Skills
• Minimum 3 years of related experience, Hospitality environment a plus. • Computer literacy • Attention to detail • Team player • Diligence and integrity • Interpersonal skills • Organizational skills • Judgment and Presence • Organizational skills • Communication skills • Has own initiative and can work under pressure • Proficient in typing and good at spelling, punctuation and grammar • Good customer service and interpersonal skills • Ability to work independently • Adaptable and versatile
Education
Bachelor’s Degree in Office Management or similar