Qatar's largest employment website since 2004

• Posted on 21-06-2024

Qatar Airways
Job Function: Cabin Services
Division: Cabin Services (Division)
Employment Type: Full Time - Permanent
City: Middle East | Qatar | Doha
Qatar Airways

Welcome to a world where ambitions fly high.

From experienced pilots to dynamic professionals embarking on new careers, Qatar Airways is searching for talented individuals to join our award-winning team.

We take pride in our people—a dynamic and culturally diverse workforce is essential to why we are one of the finest and fastest growing airlines in the world.

We offer competitive compensation and benefit packages.

About Your Job:
As an Administration Assistant, you will provide smooth Business Support Services to Cabin Crew by delivering effective administration services in order to provide a systematic operational environment that has been well planned and within logistical means.

You will be responsible to Improve and organise the filing system and database as well as ensuring smooth coordination between stakeholder departments. Assist in the development of various resources and services efficiently and effectively such as providing suggestions and updates for Crew based applications i.e. Tracking System, PRISM, Qruise, e-Docs, Dashboard, Action Tracker, my Prism, etc.

• Posted on 20-06-2024

Location: Doha, Qatar
• Building Products
• Competitive Salary Package

Our client is a marketer and distributor of building products across the GCC for building materials, hardware and electrical products and are a subsidiary of a large GCC holding group. Their product range comprises rebar, steel, wood, electrical and aluminum products. Our client now seeks to recruit a Secretary for their sales and marketing team to provide administrative and secretarial support and manage meetings and welcome customers / clients for the Country Manager.

Reporting to the Country Manager, this role is responsible for the following:
• To provide administrative and secretarial support to the Country Manager and handle routine administrative tasks.
• Preparation of documentation and presentations.
• Support team members for information gathering, sharing, and following-up.
• Maintain and processes document for the company team review and signatures.
• Screening of incoming telephone calls, letters and e-mails and filters them based on priority.
• Manage the schedule and maintain the team’s calendars and schedules.
• First point of contact for the team and receive visitors and executives visiting the firm.
• Organize travel arrangements for management including flights, accommodation and transport.
• Ensures proper documentation, handling, safe storage and easy retrieval of information.

Salary:
QAR 7,000 per month inclusive of fixed allowances.
Additional benefits: Plus Annual Tickets Plus Medical

• Posted on 19-06-2024

FEMALE PRO AND ADMINISTRATIVE OFFICE WHO CAN SPEAK AND WRITE ENGLISH

Schedule staffs visa, medicals with relevant departments.
Collect all appropriate documentation necessary for visa and permits required to be processed.
Organize visas for holiday and business related travel for managers as required.
Ensure all visa, medical and labour permits are up to date and arrange timely renewal. Also, support submissions for registration for relevant departments.
Your responsibilities include providing admin and transportation support when needed.
Arrange and process workers’ documents working on site.

• Posted on 18-06-2024

Country : qatar
Description : SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR

• Posted on 18-06-2024

This position description is subject to change at any time as needed to meet the requirements of the program or company.


POSITION SUMMARY:

Must have at the time of offer and maintain a valid SECRET or Interim Secret Security Clearance. Responsible for providing a wide range of administrative support to a department / organization. Works on assignments that are moderately complex in nature. Requires problem solving and routine recommendations.


MAJOR JOB ACTIVITIES: Please list by order of priority and, if possible, provide the percentage of time spent on the activity all should equal 100%.

1. Prepare travel arrangements and travel vouchers upon completion of travel (Using Concur/Cliqbook)
2. Prepares letters, memorandums, reports and other materials from rough drafts.
3. Researches and compiles information requested by management.
4. Determines methods of collection and analysis for assigned projects.
5. Assists with administrative requirements on project/program related efforts.
6. Follows up on correspondence requiring review, approval and/or response.
7. Handles all routine inquires made by internal and external customers.
8. Makes appointments and travel reservations/arrangements and prepares expense reports.
9. Acts as an information source on organization policies and procedures.
10. Arranges meetings for management and coordinates presentations materials.
11. Attend meetings, as required, takes, prepares, and distributes minutes.
12. Point of Contact to the Training Department
13. Provide support related to purchasing requirements, including processing/expediting purchasing requisitions (PRs), purchase orders (POs), and billing invoices, as required.
14. Perform other duties and assignments as required.

• Posted on 17-06-2024

RIVANO DESIGN
Category : Administration
Description : We are a reputed company in Qatar. Our business area in Furniture sale and also furnishing rooms villas etc as per customer choice and taste. Now, we are hiring a candidate for the post of admin-assistant. Mainly the candidate will have to work in MS Excel and MS Outlook.

• Posted on 16-06-2024

Company : Al Agha Trading Centre

Country : Qatar

Description : • Administrative Assistant responsibilities include office management, preparing reports and maintaining a filing system. The candidate should have background in logistics, with excellent oral and written communication skills both in Arabic and English and knowledgeable in MS Office (Word, Excel, Outlook, etc.)

• Interested candidate can apply with their updated CV 

• Salary and other details to be discussed upon interview 

• Posted on 16-06-2024

Description : DESIGNATION : ARABIC FEMALE SECRETARY
SALARY: NEGOTIABLE
NO.OF PERSON REQUIRED: 1
LOCATION: DOHA, QATAR

we are currently looking for a Arabic Female Secretary to cover all secretary works in Qatar and Make sure operations run smoothly and efficiently. This job is based in Qatar for Middle East Region.

• Bachelor Degree
• Arabic Nationalities are desired.
• 2-5 years of experience as a secretary, preferable within Qatar/GCC
• Fluency in English & Arabic is mandatory
• Female Candidates are desired
• Excellent communication skills and presentation skills.
• Solid command of MS Office Suite and related software.
• Local Hires only

Interested candidates send the resume

• Posted on 15-06-2024

Laenta technical services---

Bachelor Degree in Business Administration or equivalent. * Master's Degree in Bus. Admin * Minimum 3 years experience * With pleasing personality,self-motivated,resourceful and work independently with minimum supervision. * Proficient in organizing, prioritizing works, handling & coordinating clients/customers and good communication skills * Possess strong interpersonal written & verbal communication skills. * Immediate Joining with Visa transferable candidates only will consider

• Posted on 12-06-2024

Al Khinij



We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides himself on his ability to deliver extraordinary levels of service.

As an Office Manager you are responsible to provide a full range of executive secretarial and administrative support activities for the Executive Manager.

inclusive of highly confidential and sensitive matters to ensure smooth operation of the executive office, whereby your role will include

key responsibilities such as:

• Organize office operations and procedures

Coordinate with IT department on all office equipment.

• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.

• Manage contract and price negotiations with office vendors, service providers and office lease

Manage office G&A budget, ensure accurate and timely reporting.

• Provide general support to visitors.

• Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard.

• Compose and prepare routine correspondence and prepare simple interpretation of documents / correspondence if requested.

• Review all incoming mail and prioritize before forwarding to the Executive Manager.

• Act on routine standardized correspondence and inform the Executive Manager accordingly.

• Keep calendar constantly updated to facilitate appointment and meeting schedules

• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate

• Compose letters on behalf of the Manager.

• Attend meetings, record, write and distribute the minutes and follow up on action items.

• Organize travel and external business trips on behalf of the Executive Manager.

Skills

Skills:

Education, Qualifications & Experiences

You should ideally have a HR Background or experience.

College diploma in secretarial training and relevant previous experiences.

You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events.

Computer literate and sufficient typing skills.

• Posted on 12-06-2024

Company : TripleTwo


Title : DATA ENTRY OPERATOR (DAILY/WEEKLY/MONTHLY

Responsibilities

Insert customer and account data by inputting text based and numerical information from source documents within time limits
Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
Review data for deficiencies or errors, correct any incompatibilities if possible and check output
Research and obtain further information for incomplete documents
Apply data program techniques and procedures
Generate reports, store completed work in designated locations and perform backup operations
Scan documents and print files, when needed
Keep information confidential
Respond to queries for information and access relevant files
Comply with data integrity and security policies
Ensure proper use of office equipment and address any malfunctions


Requirements

Proven data entry work experience, as a Data entry operator or Office clerk
Experience with MS Office and data programs
Familiarity with administrative duties
Experience using office equipment, like fax machine and scanner
Typing speed and accuracy
Excellent knowledge of correct spelling, grammar and punctuation
Attention to detail
Confidentiality
Organization skills, with an ability to stay focused on assigned tasks
High school diploma; additional computer training or certification will be an asset

• Posted on 11-06-2024

• Posted on 11-06-2024

EMS QATAR------

female Reception plus Admin assistant required on company visa with NOC
Candidates under Husband/father sponsorship or vist and business visa need not apply
send cv

• Posted on 09-06-2024

Dolphin Qatar------

SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR

• Posted on 08-06-2024

Company : Gulfcrafts Co. WLL

Country : Qatar

Description : We are currently looking for HR and Admin assistant to join our Amazing team.



Must have NOC or Transferrable visa.

Must be Locally available here in Qatar.

Must have at least 3 years experience as HR and Admin.

Can join Immediately.

• Posted on 08-06-2024

: We are looking for a Data Entry Clerk to type information into our database from paper documents. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding of data confidentiality principles is compulsory.  The company will rely on you for having accurate and updated data that are easily accessible through a digital database.   Responsibilities:  •  Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners •  Type in data provided directly from customers •  Create spreadsheets with large numbers of figures without mistakes •  Verify data by comparing it to source documents •  Update existing data •  Retrieve data from the database or electronic files as requested •  Perform regular backups to ensure data preservation and •  Sort and organize paperwork after entering data to ensure it is not lost   Requirements:   •  Proven experience as data entry clerk •  Fast typing skills; Knowledge of touch typing system is strongly preferred •  Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.) •  Working knowledge of office equipment and computer hardware and peripheral devices •  Basic understanding of databases •  Good command of English both oral and written and customer service skills and •  Great attention to detail.  Interested and Qualified persons are required to forward their CV/Resume for review and immediate application processing

• Posted on 08-06-2024

Answer and screen phone calls • Types letter/emails to be sent to the concerned, as and when required. • Mobilizing/Arranging documents to be signed/approved • Manage electronic calendar and make appointments • Make travel arrangements and reservations • Schedule meetings, create presentations, coordinate group meetings and record the meetings • Act as liaison with other departments on specific assignments • Order and maintain office supplies and equipment • Carrying out any additional duties that the Management assigns within the scope of the Department
Skills
• Minimum 3 years of related experience, Hospitality environment a plus. • Computer literacy • Attention to detail • Team player • Diligence and integrity • Interpersonal skills • Organizational skills • Judgment and Presence • Organizational skills • Communication skills • Has own initiative and can work under pressure • Proficient in typing and good at spelling, punctuation and grammar • Good customer service and interpersonal skills • Ability to work independently • Adaptable and versatile
Education
Bachelor’s Degree in Office Management or similar

• Posted on 07-06-2024

The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience” Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote...

• Posted on 07-06-2024

Qatar Airways----

We offer competitive compensation and benefit packages.

About the role::
To man the functions of both, the Flight Crew Briefing Office of Flight Dispatch providing interface with pilots; and the dispatch back-office, facilitating logistics of pre-flight documents, post-flight documents and the Briefing office resources.

Operational

Maintain broad knowledge of Flight Dispatch functions including elements for regulatory compliance and company policies.
Have a good understanding of the various functions of Flight Operations and the synergies between them.
Maintain a thorough understanding of the Flight Briefing packages generated by Flight Dispatch and assist Deck crew with pre-flight documentation in a timely manner.
Employ the principles of CRM and situational awareness which forms a tenet for Flight Safety and Ontime performance (OTP).
Address flight crew queries professionally and assist appropriately in adherence to published procedures and instructions.
Comprehend the Deck crew queries with regard to weather and NOTAMs (NOtices To AirMen) accurately, and resolve the issues to the best of his/her abilities and if unable, channel it to Flight Dispatchers immediately.

• Posted on 06-06-2024

Country : Qatar
Description : Frontdesk Receptionist

Job Description / Role:
The Position will be responsible for the following:
• Greeting clients and provide excellent customer service
• Booking clients Appointments using a software
• Collect Payment from customers for purchasing services & products.
• Learn about the services we offer.
Requirements:
• Must have years of experience in customer service.
• We are only looking for the best and you must be a top performer and you will be tested.
• Must be Fluent in English with excellent speaking and writing skills.
• Must be friendly, cheerful and give a service with a smile.
• Must be organized & efficient
• Must be able to multi task
Pay Package:
QR3500 + Free Transportation

• Posted on 06-06-2024

Company : samrya
Country : Qatar
Description : Executive Secretary (Locally in Qatar)



Job brief:

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.



Responsibility:

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

• Attend meetings and keep minutes

• Receive and screen phone calls and redirect them when appropriate

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

• Make travel arrangements for executives

• Handle confidential documents ensuring they remain secure

• Prepare invoices or financial statements and provide assistance in bookkeeping

• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

• Maintain electronic and paper records ensuring information is organized and easily accessible

• Conduct research and prepare presentations or reports as assigned



Requirements

• Proven experience as executive secretary or similar administrative role

• Proficient in MS Office

• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

• Familiarity with basic research methods and reporting techniques

• Excellent organisational and time-management skills

• Outstanding communication and negotiation abilities

• Integrity and confidentiality

• Degree in business administration or relative field

• with at least 5 years experience with the same position

• can join immediately

• flexible and can adapt busy working environment

• Arabic Female

• Excellent in writing, reading and speaking English and Arabic

Salary will discuss during interview

• Posted on 05-06-2024

Country : qatar
Description : Description

- ensuring meetings are effectively and minuted

- maintaining effective records

- communication and correspondence

- receiving incoming calls

Kindly submit valid Qid and passport

INFORMATION
Desired Skills & Experience

5 years experience in the same field

• Posted on 04-06-2024

Company : International Organization for Migration

Country : Qatar

Description : Position Title: Executive Assistant



Duty Station: Qatar



Classification: Ungraded

Estimated Start Date: As soon as possible





Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.



IOM is Committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.



Context:



Under the overall supervision of the Chief of Mission (CoM), the incumbent will perform the following functions as Executive Assistant to the (CoM).



Core Functions / Responsibilities:



1. Coordinate the Chief of Mission’s appointments, maintain up to date agenda, arrange for meetings within and outside the organization, receive visitors, place and screen telephone calls and answer queries with discretion.

2. Maintain protocol procedures and updated database of contacts of government officials, members of diplomatic entities, UN agencies and other partners.

3. Assist in the translation of official documents addressed to the CoM from Arabic into English and vice versa.

4. Handle the logistics of travel duties of the CoM, including Travel Authorization preparation, security clearance request, visa application, hotel reservation, daily subsistence allowance calculation, medical clearance and expense claim preparation, and make the necessary arrangements in coordination with the mission's travel unit and other relevant units.

5. Receive and manage daily incoming correspondence, mails, and all documentation addressed to CoM; read and analyse the content to determine their significance and inform the CoM accordingly.

6. Organize, coordinate and liaise with IOM Headquarters, Regional Office and partners as appropriate on the CoM’s travels (within and outside of duty station) and ensure that the CoM has all necessary documents and information for each event.

7. Prepare and edit business documents, correspondence and directives, on behalf of CoM for signature and follow-up when required.

8. Screen documents presented to CoM for signature to check the relevant signatures and supporting documents are present.

9. Take minutes of meetings. Follow-up on the implementation of the decisions of CoM and ensure all administrative requirements have been fulfilled and coordinated, as necessary.

10. Handle the logistics preparation and implementation of all workshops, seminars and receptions. Assist in the organization of other events as well as preparation of the estimated cost of each event to be included in the budget and funding requests.

11. Arrange and set up all conference calls.

12. Keep up-to-date on documents/reports/guidelines that have a bearing matters related to programme, ensuring compliance with IOM and Donor policies and procedures;

13. Perform any other related task as may be assigned.

Required Qualifications and Experience



Education



*University degree in Business Administration or related field with five years of experience in general administrative tasks.



Experience



*Experience in drafting and preparing clear and concise correspondences.



*Experience in liaising with governmental authorities, other national/international institutions, Non-Governmental Organization, donors, UN agencies, and other developmental partners and civil society actors.

*Experience with project planning and monitoring is an advantage

*Experience working in the United Nations system is an advantage.

*High level of computer literacy (MS Office Word, Excel and Outlook) in particular experience in computerized accounting systems including SAP application.



Languages



*Fluency in English and Arabic is required.

• Posted on 03-06-2024

Appen------


Arabic Transcriptionist

We are seeking participants for a large-scale Gulf Arabic voice rating project.

Participants will listen to different computer voices in Gulf Arabic and providing ratings and comments according to how natural they sound. Participant feedback will be used to develop existing technologies in machine voices in order to improve their authenticity.

To qualify for the project, you must be a native speaker of Gulf Arabic and be available to complete the tasks within a few days. You must also have access to a PC with Firefox or Chrome installed, as the web tool cannot be displayed by mobile browsers or internet explorer.

If you are interested in participating, please fill out the following form:

• Posted on 03-06-2024

Required Office Assistant , For Office Billing And other Paper Work
And Able to Speak in english & must have Valid U.AE Driving License
Salary : 2000 Q per month

• Posted on 03-06-2024

Receptionist for our office

Age Should be less than 30
Minimum graduation should be there
Good command in English
Efficiency in email drafting
Managing incoming calls and directing to the concerned person
Candidate should be available to join immediately
Job Type: Full-time

Salary: 2,000.00 to 3,000.00 /month Qatari

• Posted on 02-06-2024

Company : LOTUS TRADING AND CONTRACTING CO. WLL

Country : QATAR

Description : We are currently in need of 01 OFFICE RECEPTIONIST. Applicants must be a resident of Doha and with transferable work visa.



Interested parties may send their applications 

• Posted on 02-06-2024

Qatar Airways-------


In this role, your responsibilities will be as stated below :
Providing administration support for the smooth functioning on a daily basis, for the team.
Handling of confidential and sensitive issues involving continual inter-departmental relations.
Represents the team through correspondence, telephone and personal contact.
Document Controlling and data entry
Perform advanced, diversified, and confidential administrative and secretarial support.
Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
Perform administrative tasks based on set procedures, establish and maintain filing systems, categorize and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.

About You:

Essential:
Relevant Vocational, Tertiary or Trade qualification.
Excellent written and verbal communication skills in Arabic is mandatory.
Minimum 3 years relevant experience.
Database administration experience.
Self-motivated and highly organised.
Strong interpersonal and team working skills.
Excellent computer skills, including Microsoft Word, Excel and PowerPoint.

• Posted on 01-06-2024

Country : Qatar
Description : Receptionist/ Data Entry Clerk
Job Responsibilities:
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains database by entering new and updated customer and account information.
• Prepares source data for computer entry by compiling and sorting information.
• Establishes entry priorities.
• Processes customer and account source documents by reviewing data for deficiencies.
• Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.
• Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
• Maintains data entry requirements by following data program techniques and procedures.
• Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data.
• Combines data from both systems when account information is incomplete.
• Purges files to eliminate duplication of data.
• Tests customer and account system changes and upgrades by inputting new data.
• Secures information by completing data base backups.
• Maintains operations by following policies and procedures and reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
Qualifications / Skills:
• Verbal Communication
• Listening
• Professionalism
• Customer Focus
• Handles Pressure
• Supply Management
• Organization skills
• Quick typing skills
• Attention to detail
• Computer savvy
• Confidentiality
• Thoroughness
Education and Experience, Requirements:
• University/college degree is an asset
• Familiarity with phone systems
• Data entry experience or related office experience
• Previous experience with Microsoft Office software preferred

• Posted on 01-06-2024

Country : Qatar
Description : Looking for Executive Secretary for a Manpower supply company with 3 years relevant experience

Job Responsibilities

1. Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

2. Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.

3. Communicates directly and on behalf of the CEO with donors, foundation staff, and others on matters related to programmatic initiatives as directed.

4. Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication.