Country : qatar
Description : Description
- ensuring meetings are effectively and minuted
- maintaining effective records
- communication and correspondence
- receiving incoming calls
Kindly submit valid Qid and passport
INFORMATION
Desired Skills & Experience
5 years experience in the same field
Company : International Organization for Migration
Country : Qatar
Description : Position Title: Executive Assistant
Duty Station: Qatar
Classification: Ungraded
Estimated Start Date: As soon as possible
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is Committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission (CoM), the incumbent will perform the following functions as Executive Assistant to the (CoM).
Core Functions / Responsibilities:
1. Coordinate the Chief of Mission’s appointments, maintain up to date agenda, arrange for meetings within and outside the organization, receive visitors, place and screen telephone calls and answer queries with discretion.
2. Maintain protocol procedures and updated database of contacts of government officials, members of diplomatic entities, UN agencies and other partners.
3. Assist in the translation of official documents addressed to the CoM from Arabic into English and vice versa.
4. Handle the logistics of travel duties of the CoM, including Travel Authorization preparation, security clearance request, visa application, hotel reservation, daily subsistence allowance calculation, medical clearance and expense claim preparation, and make the necessary arrangements in coordination with the mission's travel unit and other relevant units.
5. Receive and manage daily incoming correspondence, mails, and all documentation addressed to CoM; read and analyse the content to determine their significance and inform the CoM accordingly.
6. Organize, coordinate and liaise with IOM Headquarters, Regional Office and partners as appropriate on the CoM’s travels (within and outside of duty station) and ensure that the CoM has all necessary documents and information for each event.
7. Prepare and edit business documents, correspondence and directives, on behalf of CoM for signature and follow-up when required.
8. Screen documents presented to CoM for signature to check the relevant signatures and supporting documents are present.
9. Take minutes of meetings. Follow-up on the implementation of the decisions of CoM and ensure all administrative requirements have been fulfilled and coordinated, as necessary.
10. Handle the logistics preparation and implementation of all workshops, seminars and receptions. Assist in the organization of other events as well as preparation of the estimated cost of each event to be included in the budget and funding requests.
11. Arrange and set up all conference calls.
12. Keep up-to-date on documents/reports/guidelines that have a bearing matters related to programme, ensuring compliance with IOM and Donor policies and procedures;
13. Perform any other related task as may be assigned.
Required Qualifications and Experience
Education
*University degree in Business Administration or related field with five years of experience in general administrative tasks.
Experience
*Experience in drafting and preparing clear and concise correspondences.
*Experience in liaising with governmental authorities, other national/international institutions, Non-Governmental Organization, donors, UN agencies, and other developmental partners and civil society actors.
*Experience with project planning and monitoring is an advantage
*Experience working in the United Nations system is an advantage.
*High level of computer literacy (MS Office Word, Excel and Outlook) in particular experience in computerized accounting systems including SAP application.
Languages
*Fluency in English and Arabic is required.
Appen------
Arabic Transcriptionist
We are seeking participants for a large-scale Gulf Arabic voice rating project.
Participants will listen to different computer voices in Gulf Arabic and providing ratings and comments according to how natural they sound. Participant feedback will be used to develop existing technologies in machine voices in order to improve their authenticity.
To qualify for the project, you must be a native speaker of Gulf Arabic and be available to complete the tasks within a few days. You must also have access to a PC with Firefox or Chrome installed, as the web tool cannot be displayed by mobile browsers or internet explorer.
If you are interested in participating, please fill out the following form:
Required Office Assistant , For Office Billing And other Paper Work
And Able to Speak in english & must have Valid U.AE Driving License
Salary : 2000 Q per month
Receptionist for our office
Age Should be less than 30
Minimum graduation should be there
Good command in English
Efficiency in email drafting
Managing incoming calls and directing to the concerned person
Candidate should be available to join immediately
Job Type: Full-time
Salary: 2,000.00 to 3,000.00 /month Qatari
Maintain existing financial systems including petty cash, expenses, mileage claims, income & expenditure records, process all payments through Cashflow and monthly bank reconciliation.
Work with the Development Manager to improve existing systems to reflect Biggerstaff team.
Log and submit all claims to appropriate funding body (multiple funders) and maintain all relevant paperwork in good order
Provide Management Committee with a full monthly financial report
Assist in the preparation of annual accounts
Assist with project financial related work as required
OFFICE MANAGEMENT
Overall day to day office management
Organise, maintain and tidy the office area and equipment
Be proactive in finding more efficient ways of working through the use of new tools or procedures
Ensure knowledge of staff movements in and out of project maintaining a diary system for all staff either manually or electronically
General administrative support including preparing letters and documents, receive and sort mail and deliveries, schedule appointments
Organise meetings for the staff team and also the Management Committee
Help to support occasional project volunteers
Ensure data is backed up
Assist with project related administrative work as required
Company : LOTUS TRADING AND CONTRACTING CO. WLL
Country : QATAR
Description : We are currently in need of 01 OFFICE RECEPTIONIST. Applicants must be a resident of Doha and with transferable work visa.
Interested parties may send their applications
Qatar Airways-------
In this role, your responsibilities will be as stated below :
Providing administration support for the smooth functioning on a daily basis, for the team.
Handling of confidential and sensitive issues involving continual inter-departmental relations.
Represents the team through correspondence, telephone and personal contact.
Document Controlling and data entry
Perform advanced, diversified, and confidential administrative and secretarial support.
Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
Perform administrative tasks based on set procedures, establish and maintain filing systems, categorize and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.
About You:
Essential:
Relevant Vocational, Tertiary or Trade qualification.
Excellent written and verbal communication skills in Arabic is mandatory.
Minimum 3 years relevant experience.
Database administration experience.
Self-motivated and highly organised.
Strong interpersonal and team working skills.
Excellent computer skills, including Microsoft Word, Excel and PowerPoint.
Country : Qatar
Description : Receptionist/ Data Entry Clerk
Job Responsibilities:
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains database by entering new and updated customer and account information.
• Prepares source data for computer entry by compiling and sorting information.
• Establishes entry priorities.
• Processes customer and account source documents by reviewing data for deficiencies.
• Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.
• Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
• Maintains data entry requirements by following data program techniques and procedures.
• Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data.
• Combines data from both systems when account information is incomplete.
• Purges files to eliminate duplication of data.
• Tests customer and account system changes and upgrades by inputting new data.
• Secures information by completing data base backups.
• Maintains operations by following policies and procedures and reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
Qualifications / Skills:
• Verbal Communication
• Listening
• Professionalism
• Customer Focus
• Handles Pressure
• Supply Management
• Organization skills
• Quick typing skills
• Attention to detail
• Computer savvy
• Confidentiality
• Thoroughness
Education and Experience, Requirements:
• University/college degree is an asset
• Familiarity with phone systems
• Data entry experience or related office experience
• Previous experience with Microsoft Office software preferred
Country : Qatar
Description : Looking for Executive Secretary for a Manpower supply company with 3 years relevant experience
Job Responsibilities
1. Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
2. Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
3. Communicates directly and on behalf of the CEO with donors, foundation staff, and others on matters related to programmatic initiatives as directed.
4. Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication.
QPM-------
Under minimal supervision, performs a variety of document control, administrative, and/or clerical functions for the Office Manager.
- Contributes and adheres to company and department policies and objectives.
- Ensures that all administrative tasks for the Building are completed and up to date as per Line manager requests.
- Receives operational supervision from responsible supervisor.
- May provide operational guidance to clerical employees in assigned area of responsibility.
- Processes one or more document types through all or a variety of procedural steps in accordance with defined procedures and guidelines.
- Performs data entry using standard document management programs to register documents, and produce logs, transmittals, and other reports.
- Establishes and maintains a filing system and record copies of project or departmental documents, such as development applications submitted by applicants and investors, procurement and supplier documents, manuals and procedures, communications, or any other specific materials for the one stop shop.
- Assembles information, such as status reports, for supervisor and other department or project personnel as requested.
- Performs administrative duties for a supervisor or department head to aid in the various phases of daily activities, such as composing routine correspondence, gathering data for special studies or investigations, and coordinating activities.
- Assists in developing, establishing, and implementing administrative and clerical procedures for the flow of correspondence, including distribution of incoming and outgoing documents.
- May process time and/or expense records, assisting with system administration.
- Schedules meetings and coordinates requests for meeting room equipment, (projectors and audio/video devices).
Kings College
Country : Qatar
Description : A global Education Company is hiring a well-organised bookkeeper/Executive Assistant to support the CEO. The ideal candidate will have solid bookkeeping experience and exposure to Quick Books would be useful. When not involved with accounting the applicant would be expected to take on Executive PA responsibilities for the CEO and other senior management. Part time and flexible working are possible for the right candidate. The successful candidate will have the following:
• Bookkeeping experience
• Excellent It skills, particularly with MS Office
• Good communication skills
• Well organized
• Able to think and work independently
• Good English language skills
• Arabic language skills (not essential)
Description : -preparing accounts and tax returns.
-administering payrolls and controlling income and expenditure.
-auditing financial information
compiling and presenting reports, budgets, business plans, commentaries and financial statements.
analysing accounts and business plans.
providing tax planning services with reference to current legislation.
financial forecasting and risk analysis.
dealing with insolvency cases
negotiating the terms of business deals and moves with clients and associated organisations.
Data Entry/Office Coordinator
- Waste Management Company is looking for good knowledge in MS Office specially MS Excel.
- Data entry of our 500 to 800 customer records update.
- Reporting daily, weekly and monthly worker's time sheet and job cards.
- Documentation hard copy and soft copy.
- Telephone communication with customers and drivers.
- Must be energetic, 25 to 30 years old
- Preferably a Filipino Nationality.
- Accommodation will be provided by the company.
- Salary and allowances will be as per Qatar Labor Law and will be discussed while in interview.
- NOC is a must.
• Managing various aspects of program administration from start to finish including but not limited to registration and attendance records, Intranet accounts, distribution of textbooks and course materials. Preparation and production of training materials sent by Professors.
• Being available in class throughout assigned programs to deal promptly with any problems, e.g. technical issues.
• Ordering of case studies, textbooks and course materials.
• Coordination of program delivery and organization of special events including venue setup and readiness.
• Interface with suppliers Program quality monitoring and evaluation including collection, analysis and reporting of feedback.
• Working closely with other team members to provide administrative and logistics support as required. Comply with any and all reasonable requests.
• Manage communications through media relations, social media etc.
• Help build positive relations within the team and external parties
• Schedule and organize meetings/events and maintain agenda
• Ensure technology is used correctly for all operations (video conferencing, presentations etc.)
• Prepare paperwork and order material
We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.  Responsibilities:  • Greet and welcome guests as soon as they arrive at the office • Direct visitors to the appropriate person and office • Answer, screen and forward incoming phone calls • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) • Provide basic and accurate information in-person and via phone/email • Receive, sort and distribute daily mail/deliveries • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) • Order front office supplies and keep inventory of stock • Update calendars and schedule meetings • Arrange travel and accommodations, and prepare vouchers • Keep updated records of office expenses and costs • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.   Requirements:  • Proven work experience as a Receptionist, Front Office Representative or similar role • Proficiency in Microsoft Office Suite • Hands-on experience with office equipment (e.g. fax machines and printers) • Professional attitude and appearance • Solid written and verbal communication skills • Ability to be resourceful and proactive when issues arise • Excellent organizational skills • Multitasking and time-management skills, with the ability to prioritize tasks and • Customer service attitude.  Interested and Qualified persons are required to forward their CV/Resume for review and immediate application processing.
Company : SBK Interior
Country : qatar
Description : Company in Qatar is seeking a Document Controller with 1 year and above Gulf Experience.
-Female, (can read, write and speak Arabic and English)
- Responsible for the timely, accurate and efficient preparation and management of documents.
- Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
- Salary will be discussed upon interview.
Data Entry Operator / Data Encoder
Required skills:
- Minimum three years experience in a similar position;
- Sound knowledge in MS Office and ERP systems;
- Effective communication skills (written and verbal) with all levels in the organization;
- Fluent in oral and written English;
- Technical knowledge will be an advantage.
Conditions:
48 hours per week;
6 days per week;
Location Doha
Competitive salary and overtime pay;
Country : Qatar
Description : Urgent Hiring!
Female Sales Coordinator cum Secretary
*Should have previously work as an admin / secretary.
* Can PROPERLY draft business correspondence without supervision from the Managers.
* Should be very fluent in English and able to communicate well with Clients through e-mails / calls.
* With pleasing personality.
Notes:
* Salary minimum 3.5k-4.5k if she will be a very competent candidate.
* office location : barwa commercial avenue
* CVs that we received who do not possess the above requirement will surely be ignored.
Send your CVs at mepjobhunt@gmail.com
Send your CVs at mepjobhunt@gmail.com
REPORTS TO: Managing Director / Any other nominated personnel
"GENERAL RESPONSIBILITIES:
"1) Aware of the Integrated Management System.
2) Understand the importance of conformance to the QHSE Policy and procedures and to the requirements of Integrated management system.
3) Aware of the Customer Requirements (where relevant)
4) Potential or actual Consequences of their work activities and deviation from specified Operating Procedures.
5) Current Objectives and Targets in this area and what is the current status."
"RESPONSIBILITIES:
SPECIFIC:
" "1) Coordinating the sales team by managing schedules, filing important documents and ‎communicating relevant information.‎
2) Ensuring the adequacy of sales-related tracking Logs for inquires, quotation and ‎Purchase orders
3) Responding to complaints from customers and give after-sales support when ‎requested
4) Monitor the team’s progress, identify shortcomings and propose improvements.‎
5) Liaise with management on business forecasts based on leads information.‎
6)Research, select and maintain tender portals‎
7)Assist in the preparation and organizing of promotional material or events
8 Maintain organized sales records and report month-end goal setting to the senior ‎management team
9) Support senior management by completing orders and keeping customers informed of ‎delays and delivery dates‎
10) Attend essential sales training meetings and develop an understanding of all the ‎company's services and products
11) Contribute to overall customer satisfaction by promptly answering emails and handling ‎orders by phone
12) To work in accordance with the requirements of Company's Health and Safety Policy, and ‎‎carry out other duties as may be required from time to time"
Providence Group-------
Sales (Officer/Executive/Manager)
A leading Corporate Services company requires candidates for Sales.
Education: High School, College, University.
Experience: 1-5 years
Candidates: (M/F) candidates who are motivated, result and growth oriented, professional, presentable, with good management skills and have a desire to learn and to prove themselves are required for selling business formation, business renewal, secretarial services to B2B and B2C clients.
The candidate needs to be able to network and build clientele through various methods of sales including using online resources.
Visa status: Any candidate currently on work visa or family visa or visit/ tourist visa may apply. Women on husband visa and candidates not currently in the UAE should also apply.
Administrative Assistant, IRB is primarily responsible for handling all administrative and logistic functions for the IRB office. Under supervision and guidance, the Administrative Assistant, IRB would also be required to support with specific tasks related to the core IRB operation.
The IRB is a committee established to ensure protection of rights, safety and welfare of human subjects recruited to participate in research conducted by WCM-Q.
Job Responsibilities
Maintains a systematic filing system for IRB related documentation according to institutional policies and relevant regulations and ensure these are up to date as required.
Maintains and tracks IRB member documents as required to ensure records are up-to date.
Records and maintains availability of IRB members.
Maintains and tracks records of training and credentials for researchers to ensure records are up-to date.
Liaises with other administrative personnel for all logistics and administrative tasks related to IRB meetings.
As required, communicates and coordinates with researchers and IRB office to ensure timely submissions and scheduled deadlines.
With guidance, assists in assessing administrative completeness of projects submitted for IRB review, identifies deficiencies and coordinates with the IRB office and researchers until submission is complete.
With guidance, assists with tasks associated with releasing IRB decisions to researchers.
Assists with responding to basic queries on using the IRB online system for submissions.
Assists with administrative and logistical tasks associated with training/education activities conducted by the IRB office when required.
Provides administrative support for quality improvement activities within the IRB office when required.
Handles shopping carts and administrative requests for the IRB office.
Gains basic understanding of the relevant Human Subject Research regulations.
Maintains the electronic calendar, schedules appointments and conferences calls. Manages the office files, orders stationary and performs other tasks such as photocopying and screening, logging and prioritizing incoming telephone calls, mail and email.
Performs other duties as assigned.
Skills
Education
Bachelor's Degree
Experience
At least 1-2 years working in a professional office
Company : Al Hattab Group of Companies
Country : Qatar
Description : SECRETARY EXECUTIVE:
Job Description:
vise versaMake travel arrangements for executiveHandle confidential documents ensuring they remain secureMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assignedRequirements
Proven experience as executive secretary or similar administrative roleProficient in MS OfficeIn depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industryFamiliarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communication and negotiation abilitiesIntegrity and confidentialityDegree in business administration or relative fieldProficiency in both Arabic & English Language, Spoken & Written
Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.
escription : SECRETARY
We are looking for Young and Energetic FEMALE to work as Secretary
Responsibilities: TICKETING, HOTEL BOOKING. Other Admin and Secretariat functions as and when needed.
Salary + Company Accommodation + Transportation and standard benefits as per Labor Law.
Please send CV's and recent Photo to
FOR APPLICANT INSIDE QATAR
Personal Assistant
Job Location : Qatar
Good salary and benefits will be offered
Job Description and Responsibilities :
Organizing meetings and managing databases
Booking transport and accommodation for the CEO
Organising company events or conferences
Dealing with correspondence, complaints and queries
Preparing letters, presentations and reports
Supervising and monitoring the work of administrative staff
Managing office budgets
Liaising with staff, suppliers and clients
Implementing and maintaining procedures/office administrative systems
Delegating tasks to junior employees
Organising induction programmes for new employees
Ensuring that health and safety policies are up to date
Using a range of software packages
Attending meetings with senior management in the absence of the CEO
Assisting the organization s by arranging interviews and so on
Prepare daily report of all updates in the company and the showroom
Maintaining diaries of CEO meeting and arranging appointments.
Administration
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 5 years’ experience and above
Update company staff directory
Order office supplies for all locations
Answer phone calls to assist with any inquiries. E.g. wolf connect, showing confirmations etc.
Assist branches and head office with troubleshooting any operational issues and coordinate with trades for repairs or installation.
Assist Branch Administrator’s troubleshoot issues with Wolf Connect
Work with suppliers in negotiating appropriate prices for office supplies
Send out corporate communications via Constant Contact to all agents and/or staff and add to wolf connect if needed
Country : Qatar
Description : We are a contracting company looking for a Male Document Controller to be assigned in our project site.
Requirements:
Should be in Qatar
Arabic is a MUST
Can provide NOC/Transferable Visa
Can join immediately
Country : qatar
Description : Description
- ensuring meetings are effectively and minuted
- maintaining effective records
- communication and correspondence
- receiving incoming calls
Kindly submit valid Qid and passport
INFORMATION
Desired Skills & Experience
5 years experience in the same field
Company : International Organization for Migration
Country : Qatar
Description : Position Title: Executive Assistant
Duty Station: Qatar
Classification: Ungraded
Estimated Start Date: As soon as possible
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is Committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission (CoM), the incumbent will perform the following functions as Executive Assistant to the (CoM).
Core Functions / Responsibilities:
1. Coordinate the Chief of Mission’s appointments, maintain up to date agenda, arrange for meetings within and outside the organization, receive visitors, place and screen telephone calls and answer queries with discretion.
2. Maintain protocol procedures and updated database of contacts of government officials, members of diplomatic entities, UN agencies and other partners.
3. Assist in the translation of official documents addressed to the CoM from Arabic into English and vice versa.
4. Handle the logistics of travel duties of the CoM, including Travel Authorization preparation, security clearance request, visa application, hotel reservation, daily subsistence allowance calculation, medical clearance and expense claim preparation, and make the necessary arrangements in coordination with the mission's travel unit and other relevant units.
5. Receive and manage daily incoming correspondence, mails, and all documentation addressed to CoM; read and analyse the content to determine their significance and inform the CoM accordingly.
6. Organize, coordinate and liaise with IOM Headquarters, Regional Office and partners as appropriate on the CoM’s travels (within and outside of duty station) and ensure that the CoM has all necessary documents and information for each event.
7. Prepare and edit business documents, correspondence and directives, on behalf of CoM for signature and follow-up when required.
8. Screen documents presented to CoM for signature to check the relevant signatures and supporting documents are present.
9. Take minutes of meetings. Follow-up on the implementation of the decisions of CoM and ensure all administrative requirements have been fulfilled and coordinated, as necessary.
10. Handle the logistics preparation and implementation of all workshops, seminars and receptions. Assist in the organization of other events as well as preparation of the estimated cost of each event to be included in the budget and funding requests.
11. Arrange and set up all conference calls.
12. Keep up-to-date on documents/reports/guidelines that have a bearing matters related to programme, ensuring compliance with IOM and Donor policies and procedures;
13. Perform any other related task as may be assigned.
Required Qualifications and Experience
Education
*University degree in Business Administration or related field with five years of experience in general administrative tasks.
Experience
*Experience in drafting and preparing clear and concise correspondences.
*Experience in liaising with governmental authorities, other national/international institutions, Non-Governmental Organization, donors, UN agencies, and other developmental partners and civil society actors.
*Experience with project planning and monitoring is an advantage
*Experience working in the United Nations system is an advantage.
*High level of computer literacy (MS Office Word, Excel and Outlook) in particular experience in computerized accounting systems including SAP application.
Languages
*Fluency in English and Arabic is required.
Appen------
Arabic Transcriptionist
We are seeking participants for a large-scale Gulf Arabic voice rating project.
Participants will listen to different computer voices in Gulf Arabic and providing ratings and comments according to how natural they sound. Participant feedback will be used to develop existing technologies in machine voices in order to improve their authenticity.
To qualify for the project, you must be a native speaker of Gulf Arabic and be available to complete the tasks within a few days. You must also have access to a PC with Firefox or Chrome installed, as the web tool cannot be displayed by mobile browsers or internet explorer.
If you are interested in participating, please fill out the following form:
Required Office Assistant , For Office Billing And other Paper Work
And Able to Speak in english & must have Valid U.AE Driving License
Salary : 2000 Q per month
Receptionist for our office
Age Should be less than 30
Minimum graduation should be there
Good command in English
Efficiency in email drafting
Managing incoming calls and directing to the concerned person
Candidate should be available to join immediately
Job Type: Full-time
Salary: 2,000.00 to 3,000.00 /month Qatari
Maintain existing financial systems including petty cash, expenses, mileage claims, income & expenditure records, process all payments through Cashflow and monthly bank reconciliation.
Work with the Development Manager to improve existing systems to reflect Biggerstaff team.
Log and submit all claims to appropriate funding body (multiple funders) and maintain all relevant paperwork in good order
Provide Management Committee with a full monthly financial report
Assist in the preparation of annual accounts
Assist with project financial related work as required
OFFICE MANAGEMENT
Overall day to day office management
Organise, maintain and tidy the office area and equipment
Be proactive in finding more efficient ways of working through the use of new tools or procedures
Ensure knowledge of staff movements in and out of project maintaining a diary system for all staff either manually or electronically
General administrative support including preparing letters and documents, receive and sort mail and deliveries, schedule appointments
Organise meetings for the staff team and also the Management Committee
Help to support occasional project volunteers
Ensure data is backed up
Assist with project related administrative work as required
Company : LOTUS TRADING AND CONTRACTING CO. WLL
Country : QATAR
Description : We are currently in need of 01 OFFICE RECEPTIONIST. Applicants must be a resident of Doha and with transferable work visa.
Interested parties may send their applications
Qatar Airways-------
In this role, your responsibilities will be as stated below :
Providing administration support for the smooth functioning on a daily basis, for the team.
Handling of confidential and sensitive issues involving continual inter-departmental relations.
Represents the team through correspondence, telephone and personal contact.
Document Controlling and data entry
Perform advanced, diversified, and confidential administrative and secretarial support.
Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
Perform administrative tasks based on set procedures, establish and maintain filing systems, categorize and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.
About You:
Essential:
Relevant Vocational, Tertiary or Trade qualification.
Excellent written and verbal communication skills in Arabic is mandatory.
Minimum 3 years relevant experience.
Database administration experience.
Self-motivated and highly organised.
Strong interpersonal and team working skills.
Excellent computer skills, including Microsoft Word, Excel and PowerPoint.
Country : Qatar
Description : Receptionist/ Data Entry Clerk
Job Responsibilities:
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains database by entering new and updated customer and account information.
• Prepares source data for computer entry by compiling and sorting information.
• Establishes entry priorities.
• Processes customer and account source documents by reviewing data for deficiencies.
• Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.
• Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
• Maintains data entry requirements by following data program techniques and procedures.
• Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data.
• Combines data from both systems when account information is incomplete.
• Purges files to eliminate duplication of data.
• Tests customer and account system changes and upgrades by inputting new data.
• Secures information by completing data base backups.
• Maintains operations by following policies and procedures and reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
Qualifications / Skills:
• Verbal Communication
• Listening
• Professionalism
• Customer Focus
• Handles Pressure
• Supply Management
• Organization skills
• Quick typing skills
• Attention to detail
• Computer savvy
• Confidentiality
• Thoroughness
Education and Experience, Requirements:
• University/college degree is an asset
• Familiarity with phone systems
• Data entry experience or related office experience
• Previous experience with Microsoft Office software preferred
Country : Qatar
Description : Looking for Executive Secretary for a Manpower supply company with 3 years relevant experience
Job Responsibilities
1. Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
2. Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
3. Communicates directly and on behalf of the CEO with donors, foundation staff, and others on matters related to programmatic initiatives as directed.
4. Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication.
QPM-------
Under minimal supervision, performs a variety of document control, administrative, and/or clerical functions for the Office Manager.
- Contributes and adheres to company and department policies and objectives.
- Ensures that all administrative tasks for the Building are completed and up to date as per Line manager requests.
- Receives operational supervision from responsible supervisor.
- May provide operational guidance to clerical employees in assigned area of responsibility.
- Processes one or more document types through all or a variety of procedural steps in accordance with defined procedures and guidelines.
- Performs data entry using standard document management programs to register documents, and produce logs, transmittals, and other reports.
- Establishes and maintains a filing system and record copies of project or departmental documents, such as development applications submitted by applicants and investors, procurement and supplier documents, manuals and procedures, communications, or any other specific materials for the one stop shop.
- Assembles information, such as status reports, for supervisor and other department or project personnel as requested.
- Performs administrative duties for a supervisor or department head to aid in the various phases of daily activities, such as composing routine correspondence, gathering data for special studies or investigations, and coordinating activities.
- Assists in developing, establishing, and implementing administrative and clerical procedures for the flow of correspondence, including distribution of incoming and outgoing documents.
- May process time and/or expense records, assisting with system administration.
- Schedules meetings and coordinates requests for meeting room equipment, (projectors and audio/video devices).
Kings College
Country : Qatar
Description : A global Education Company is hiring a well-organised bookkeeper/Executive Assistant to support the CEO. The ideal candidate will have solid bookkeeping experience and exposure to Quick Books would be useful. When not involved with accounting the applicant would be expected to take on Executive PA responsibilities for the CEO and other senior management. Part time and flexible working are possible for the right candidate. The successful candidate will have the following:
• Bookkeeping experience
• Excellent It skills, particularly with MS Office
• Good communication skills
• Well organized
• Able to think and work independently
• Good English language skills
• Arabic language skills (not essential)
Description : -preparing accounts and tax returns.
-administering payrolls and controlling income and expenditure.
-auditing financial information
compiling and presenting reports, budgets, business plans, commentaries and financial statements.
analysing accounts and business plans.
providing tax planning services with reference to current legislation.
financial forecasting and risk analysis.
dealing with insolvency cases
negotiating the terms of business deals and moves with clients and associated organisations.
Data Entry/Office Coordinator
- Waste Management Company is looking for good knowledge in MS Office specially MS Excel.
- Data entry of our 500 to 800 customer records update.
- Reporting daily, weekly and monthly worker's time sheet and job cards.
- Documentation hard copy and soft copy.
- Telephone communication with customers and drivers.
- Must be energetic, 25 to 30 years old
- Preferably a Filipino Nationality.
- Accommodation will be provided by the company.
- Salary and allowances will be as per Qatar Labor Law and will be discussed while in interview.
- NOC is a must.
• Managing various aspects of program administration from start to finish including but not limited to registration and attendance records, Intranet accounts, distribution of textbooks and course materials. Preparation and production of training materials sent by Professors.
• Being available in class throughout assigned programs to deal promptly with any problems, e.g. technical issues.
• Ordering of case studies, textbooks and course materials.
• Coordination of program delivery and organization of special events including venue setup and readiness.
• Interface with suppliers Program quality monitoring and evaluation including collection, analysis and reporting of feedback.
• Working closely with other team members to provide administrative and logistics support as required. Comply with any and all reasonable requests.
• Manage communications through media relations, social media etc.
• Help build positive relations within the team and external parties
• Schedule and organize meetings/events and maintain agenda
• Ensure technology is used correctly for all operations (video conferencing, presentations etc.)
• Prepare paperwork and order material
We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.  Responsibilities:  • Greet and welcome guests as soon as they arrive at the office • Direct visitors to the appropriate person and office • Answer, screen and forward incoming phone calls • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) • Provide basic and accurate information in-person and via phone/email • Receive, sort and distribute daily mail/deliveries • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) • Order front office supplies and keep inventory of stock • Update calendars and schedule meetings • Arrange travel and accommodations, and prepare vouchers • Keep updated records of office expenses and costs • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.   Requirements:  • Proven work experience as a Receptionist, Front Office Representative or similar role • Proficiency in Microsoft Office Suite • Hands-on experience with office equipment (e.g. fax machines and printers) • Professional attitude and appearance • Solid written and verbal communication skills • Ability to be resourceful and proactive when issues arise • Excellent organizational skills • Multitasking and time-management skills, with the ability to prioritize tasks and • Customer service attitude.  Interested and Qualified persons are required to forward their CV/Resume for review and immediate application processing.
Company : SBK Interior
Country : qatar
Description : Company in Qatar is seeking a Document Controller with 1 year and above Gulf Experience.
-Female, (can read, write and speak Arabic and English)
- Responsible for the timely, accurate and efficient preparation and management of documents.
- Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
- Salary will be discussed upon interview.
Data Entry Operator / Data Encoder
Required skills:
- Minimum three years experience in a similar position;
- Sound knowledge in MS Office and ERP systems;
- Effective communication skills (written and verbal) with all levels in the organization;
- Fluent in oral and written English;
- Technical knowledge will be an advantage.
Conditions:
48 hours per week;
6 days per week;
Location Doha
Competitive salary and overtime pay;
Country : Qatar
Description : Urgent Hiring!
Female Sales Coordinator cum Secretary
*Should have previously work as an admin / secretary.
* Can PROPERLY draft business correspondence without supervision from the Managers.
* Should be very fluent in English and able to communicate well with Clients through e-mails / calls.
* With pleasing personality.
Notes:
* Salary minimum 3.5k-4.5k if she will be a very competent candidate.
* office location : barwa commercial avenue
* CVs that we received who do not possess the above requirement will surely be ignored.
Send your CVs at mepjobhunt@gmail.com
Send your CVs at mepjobhunt@gmail.com
REPORTS TO: Managing Director / Any other nominated personnel
"GENERAL RESPONSIBILITIES:
"1) Aware of the Integrated Management System.
2) Understand the importance of conformance to the QHSE Policy and procedures and to the requirements of Integrated management system.
3) Aware of the Customer Requirements (where relevant)
4) Potential or actual Consequences of their work activities and deviation from specified Operating Procedures.
5) Current Objectives and Targets in this area and what is the current status."
"RESPONSIBILITIES:
SPECIFIC:
" "1) Coordinating the sales team by managing schedules, filing important documents and ‎communicating relevant information.‎
2) Ensuring the adequacy of sales-related tracking Logs for inquires, quotation and ‎Purchase orders
3) Responding to complaints from customers and give after-sales support when ‎requested
4) Monitor the team’s progress, identify shortcomings and propose improvements.‎
5) Liaise with management on business forecasts based on leads information.‎
6)Research, select and maintain tender portals‎
7)Assist in the preparation and organizing of promotional material or events
8 Maintain organized sales records and report month-end goal setting to the senior ‎management team
9) Support senior management by completing orders and keeping customers informed of ‎delays and delivery dates‎
10) Attend essential sales training meetings and develop an understanding of all the ‎company's services and products
11) Contribute to overall customer satisfaction by promptly answering emails and handling ‎orders by phone
12) To work in accordance with the requirements of Company's Health and Safety Policy, and ‎‎carry out other duties as may be required from time to time"
Providence Group-------
Sales (Officer/Executive/Manager)
A leading Corporate Services company requires candidates for Sales.
Education: High School, College, University.
Experience: 1-5 years
Candidates: (M/F) candidates who are motivated, result and growth oriented, professional, presentable, with good management skills and have a desire to learn and to prove themselves are required for selling business formation, business renewal, secretarial services to B2B and B2C clients.
The candidate needs to be able to network and build clientele through various methods of sales including using online resources.
Visa status: Any candidate currently on work visa or family visa or visit/ tourist visa may apply. Women on husband visa and candidates not currently in the UAE should also apply.
Administrative Assistant, IRB is primarily responsible for handling all administrative and logistic functions for the IRB office. Under supervision and guidance, the Administrative Assistant, IRB would also be required to support with specific tasks related to the core IRB operation.
The IRB is a committee established to ensure protection of rights, safety and welfare of human subjects recruited to participate in research conducted by WCM-Q.
Job Responsibilities
Maintains a systematic filing system for IRB related documentation according to institutional policies and relevant regulations and ensure these are up to date as required.
Maintains and tracks IRB member documents as required to ensure records are up-to date.
Records and maintains availability of IRB members.
Maintains and tracks records of training and credentials for researchers to ensure records are up-to date.
Liaises with other administrative personnel for all logistics and administrative tasks related to IRB meetings.
As required, communicates and coordinates with researchers and IRB office to ensure timely submissions and scheduled deadlines.
With guidance, assists in assessing administrative completeness of projects submitted for IRB review, identifies deficiencies and coordinates with the IRB office and researchers until submission is complete.
With guidance, assists with tasks associated with releasing IRB decisions to researchers.
Assists with responding to basic queries on using the IRB online system for submissions.
Assists with administrative and logistical tasks associated with training/education activities conducted by the IRB office when required.
Provides administrative support for quality improvement activities within the IRB office when required.
Handles shopping carts and administrative requests for the IRB office.
Gains basic understanding of the relevant Human Subject Research regulations.
Maintains the electronic calendar, schedules appointments and conferences calls. Manages the office files, orders stationary and performs other tasks such as photocopying and screening, logging and prioritizing incoming telephone calls, mail and email.
Performs other duties as assigned.
Skills
Education
Bachelor's Degree
Experience
At least 1-2 years working in a professional office
Company : Al Hattab Group of Companies
Country : Qatar
Description : SECRETARY EXECUTIVE:
Job Description:
vise versaMake travel arrangements for executiveHandle confidential documents ensuring they remain secureMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assignedRequirements
Proven experience as executive secretary or similar administrative roleProficient in MS OfficeIn depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industryFamiliarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communication and negotiation abilitiesIntegrity and confidentialityDegree in business administration or relative fieldProficiency in both Arabic & English Language, Spoken & Written
Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.
escription : SECRETARY
We are looking for Young and Energetic FEMALE to work as Secretary
Responsibilities: TICKETING, HOTEL BOOKING. Other Admin and Secretariat functions as and when needed.
Salary + Company Accommodation + Transportation and standard benefits as per Labor Law.
Please send CV's and recent Photo to
FOR APPLICANT INSIDE QATAR
Personal Assistant
Job Location : Qatar
Good salary and benefits will be offered
Job Description and Responsibilities :
Organizing meetings and managing databases
Booking transport and accommodation for the CEO
Organising company events or conferences
Dealing with correspondence, complaints and queries
Preparing letters, presentations and reports
Supervising and monitoring the work of administrative staff
Managing office budgets
Liaising with staff, suppliers and clients
Implementing and maintaining procedures/office administrative systems
Delegating tasks to junior employees
Organising induction programmes for new employees
Ensuring that health and safety policies are up to date
Using a range of software packages
Attending meetings with senior management in the absence of the CEO
Assisting the organization s by arranging interviews and so on
Prepare daily report of all updates in the company and the showroom
Maintaining diaries of CEO meeting and arranging appointments.
Administration
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 5 years’ experience and above
Update company staff directory
Order office supplies for all locations
Answer phone calls to assist with any inquiries. E.g. wolf connect, showing confirmations etc.
Assist branches and head office with troubleshooting any operational issues and coordinate with trades for repairs or installation.
Assist Branch Administrator’s troubleshoot issues with Wolf Connect
Work with suppliers in negotiating appropriate prices for office supplies
Send out corporate communications via Constant Contact to all agents and/or staff and add to wolf connect if needed
Country : Qatar
Description : We are a contracting company looking for a Male Document Controller to be assigned in our project site.
Requirements:
Should be in Qatar
Arabic is a MUST
Can provide NOC/Transferable Visa
Can join immediately